Assistant Managing Clerk

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout the U.S., Asia, Europe, Latin America, and the Middle East, we have the global reach and extensive capabilities to provide personalized service wherever our clients’ needs take us. As one of the world’s leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.

Job Title

Assistant Managing Clerk

Location

Atlanta, Boston, Charlotte, Chicago, Dallas, Houston, Los Angeles, New York, Orange County, Palo Alto, San Francisco, Washington, D.C.

Regular/Temporary

Regular

Job Description Summary

We have an opening for an Assistant Managing Clerk.

The Assistant Managing Clerk will support our Managing Clerk’s Office. The successful candidate will have 3–5 years of relevant experience working in a managing attorney's or managing clerk's office, with an understanding of court procedures, filings, and litigation support.

This position will report directly to the Senior Manager of the Courts and Calendar Department.

This role is critical in ensuring that all court filings and litigation calendaring are handled with accuracy and in compliance with applicable rules. The Assistant Managing Clerk will work closely with attorneys, paralegals, and staff to advise on and manage court submissions and deadlines for state and federal litigation matters.

Job Description

In this capacity, the Assistant Managing Clerk will:

• Demonstrate proficiency with litigation docketing and calendaring, including familiarity with systems such as CompuLaw, eDockets, Milana, or CourtAlert;
• Assist with the review, preparation, and electronic filing of legal documents in federal, state, and appellate courts;
• Monitor and manage litigation deadlines and maintain an accurate calendaring system;
• Provide guidance to legal staff on court rules and manual & e-filing procedures;
• Advise as to the service of process, including subpoenas and notices;
• Liaise with court personnel and external vendors (e.g., process servers, court runners);
• Assist with the preparation and review of court-filed documents to ensure compliance with applicable court rules and formatting requirements;
• Conduct basic research regarding court rules and filing procedures; 
• Stay current on changes to court rules and filing procedures and communicate relevant updates to the appropriate team members;
• Support the Managing Clerk & Senior Manager of Courts & Calendar in all aspects of the department’s responsibilities;
• Assist with compiling, processing, e-filing, printing, and distributing legal briefs, motions, and other court-related documents, including filings with courts and agencies;
• Assist with maintaining attorney court admissions, pro hac vice applications, notices of appearance, substitutions, and withdrawals;
• Assist with troubleshooting electronic filing issues, rejected filings, and other court-related procedural questions;
• Maintain accurate filing records, confirmations, and case-related documentation within the firm's document management systems;
• Demonstrate strong organizational skills, attention to detail, and the ability to prioritize multiple assignments and meet time-sensitive deadlines in a fast-paced environment;
• Demonstrate familiarity with federal and state electronic filing platforms, including NYSCEF and PACER/CM/ECF; and
• Work overtime as required.

Proficiencies:

• Proficiency in court filing systems (e.g., NYSCEF, ECF, PACER), Microsoft Office Suite, and docketing/calendaring software (e.g., CompuLaw, Milana, eDockets or CourtAlert);
• Developing understanding of federal, state, and local court rules and filing protocols; and
• Excellent organizational skills, strong attention to detail, proactive approach, and the ability to multitask in a high-pressure environment.

Qualifications:

• Bachelor’s degree (preferred); Paralegal certificate or legal studies background is a plus; and
• 3–5 years of experience in a Managing Clerk's Office or equivalent litigation support function at a law firm.

The salary wage range for Boston that we expect to pay for this position is a minimum of $92,000 and a maximum of $117,000 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for San Francisco that we expect to pay for this position is a minimum of $92,000 and a maximum of $117,000 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for Palo Alto that we expect to pay for this position is a minimum of $92,000 and a maximum of $117,000 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for Washington, DC that we expect to pay for this position is a minimum of $87,000 and a maximum of $110,000 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for Orange County that we expect to pay for this position is a minimum of $87,000 and a maximum of $110,000 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for Los Angeles that we expect to pay for this position is a minimum of $87,000 and a maximum of $110,000 annually. The actual pay wage may vary based on experience or other relevant factors.

The salary wage range for New York that we expect to pay for this position is a minimum of $92,000 and a maximum of $117,000 annually. The actual pay wage may vary based on experience or other relevant factors.

Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.

Eligible employees can participate in the Firm’s comprehensive benefits program, which include the following:

• Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability

• Flexible Spending Accounts and Health Savings Account

• Healthcare Concierge and Advocacy

• Lifestyle Spending Account

• Voluntary 401(k) Plan and Profit Sharing

• 10 Paid Holidays per year and a generous PTO Program

• Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring

• Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)

• Retirement Plan Consulting

• Anniversary Bonus Program

• Professional Development Programs

• Transportation and Commuter Benefits

• International Travel Insurance

• Critical Illness, Hospital Indemnity and Accident Insurance

• Auto/Home/Pet Insurance

• Prepaid Legal Insurance

• Employee Discounts

• And More!

The Firm fosters an open and inclusive work environment that enables us to provide clients with the innovative thinking of teams rich in talent, experience and creativity. We regularly host programs intended to increase cultural competencies and address key topics related to community, opportunity and inclusion. Learn more about our Global Inclusion initiatives here: Global Inclusion

Paul Hastings is an equal opportunity employer. Pursuant to applicable local law, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the relevant fair chance ordinance.