Executive Assistant to the Chief Strategy Officer

Title:                           Executive Assistant to the Chief Strategy Officer
Reports to:                 Chief Strategy Officer

Position Summary:The Executive Assistant oversees the day-to-day operations of the Office of the Chief Strategy Officer (CSO) and provides executive-level administrative and coordination support across the CSO’s portfolio. Working with diplomacy, discretion, and sound judgment, the Executive Assistant helps translate senior-level direction into organized workflows, timely decisions, and clear follow-through. The Executive Assistant is comfortable operating in a fast-paced, high-level environment; anticipates needs; manages multiple time-sensitive priorities; and brings a methodical, action-oriented approach to executive support.

Key Responsibilities:

Executive Office and Calendar Management

• Manage and optimize the CSO’s daily and long-term calendars, prioritize meetings, and protect time for key priorities.
• Serve as the primary scheduling point of contact for internal colleagues and external stakeholders.
• Coordinate scheduling and operating rhythms with the CSO’s direct reports, Vice Presidents, Directors, and other senior leaders.
• Evaluate meeting and event requests for purpose, readiness, participants, and desired outcomes; prepare briefing materials and track decisions and action items.
• Plan and support key CSO meetings, including agendas, materials, logistics, decision tracking, and follow-up.
• Maintain project trackers, timelines, and accountability systems to ensure progress and visibility.
• Support Command Center processes and executive follow-up to help ensure clarity of ownership, speed, and quality.

Travel, Budget, and Administrative Operations

• Coordinate all domestic and international travel for the CSO.
• Manage review, submission, and approval processes for CSO expense reports.
• Monitor department budgets, expense reports, and vendor invoices.
• Handle confidential, sensitive, and time-critical matters with discretion and sound judgment.

Executive Materials and Approvals

• Manage intake, review, routing, and approval of executive and Board communications reports, proposals, partnership materials, and other priority collateral.
• Ensure materials are complete, accurate, and ready for executive review.
• Conduct final quality checks and coordinate necessary revisions before materials are submitted for approval.
• Maintain organized records of decisions, approved materials, and required follow-up.

• Support coordination and follow-through across the CSO’s portfolio and priority initiatives.
• Help manage information flow, requests, and communications involving senior leaders and key internal and external stakeholders.
• Coordinate executive participation in priority meetings, engagements, and events, including schedules, background materials, briefings, and desired outcomes.
• Maintain organized tracking of priority requests, commitments, decisions, and follow-up requiring CSO involvement.
• Help ensure timely communication and follow-through among the CSO’s office, senior leaders, and relevant stakeholders.

Qualifications:

Education:              Bachelor's Degree preferred

Experience:           3+ years of experience directly supporting and advising an executive-level manager; experience working for a policy organization and/or Capitol Hill office preferred 

Communication:    Excellent verbal, writing, and proofreading skills 

Technology:           Expert proficiency in Microsoft Suite and database software required

Other Requirements:

• Understand and support Heritage’s mission and vision for America, and the department’s goals and objectives.
• Discretion and ability to maintain confidentiality.
• Strong bias for action.
• Excellent strategic, organizational, planning, and interpersonal skills.
• Basic knowledge of policy issues.

Benefits and Salary:

The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.

The salary range for this role is $67,000 - $80,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate’s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.