Administrative Assistant

Job Description

BryceTech is seeking an Administrative Assistant to support the Capability Program Executive for Chemical, Biological, Radiological, and Nuclear Defense (CPE CBRND) – Joint Project Lead Enabling Technologies (JPL ET). The successful candidate will provide comprehensive administrative and operational support to senior leadership and program personnel, ensuring the efficient coordination of office activities, travel, communications, meetings, documentation, and organizational requirements.

Key Responsibilities

Executive and Administrative Support

• Provide day-to-day administrative support to JPL ET senior leadership and program offices, coordinating closely with the JPL ET Administrative Assistant to ensure consistent and efficient office operations
• Manage leadership and team calendars, including scheduling meetings, tracking daily activities and leave schedules, and coordinating upcoming events and engagements
• Serve as a primary point of contact for office communications by answering telephone calls, relaying messages, greeting and escorting visitors, and facilitating communication across program areas
• Establish and implement standardized administrative practices that promote quality, efficiency, and alignment with organizational and Department of Defense (DoD) priorities
• Provide administrative support for conferences, off-site meetings, special events, and other organizational activities

Travel and Document Management

• Serve as a Defense Travel Administrator (DTA) supporting program offices and managing travel requirements within the Defense Travel System (DTS)
• Coordinate and execute domestic and international travel arrangements for ET senior leadership, including travel authorizations, orders, vouchers, passport processing, and related documentation.
• Support document staffing and task tracking through the Document Staffing Task Management System
• Draft, edit, format, review, staff, and maintain a variety of organizational documents, including memorandums, correspondence, briefings, information papers, issue papers, reports, and meeting minutes
• Review documents and presentations for accuracy, grammar, spelling, formatting, style, and overall quality
• Maintain organized electronic and hard-copy files in accordance with organizational records management practices

Meeting and Conference Coordination

• Coordinate and facilitate staff meetings, senior-level engagements, classified and unclassified visits, conferences, and other organizational events
• Manage all meeting logistics, including reserving conference rooms, arranging teleconference/video teleconference/web conference capabilities, preparing agendas, distributing meeting notifications, and coordinating required materials
• Collect and consolidate presentation slides, briefing materials, read-aheads, and other supporting documentation from appropriate points of contact, ensuring materials are distributed to leadership at least 24 hours before scheduled meetings
• Prepare meeting spaces, verify audiovisual equipment and connectivity, and provide technical and administrative support during meetings
• Attend meetings as required, document key discussions and decisions, and prepare and distribute meeting minutes in accordance with applicable security and handling requirements
• Coordinate facility and logistical requirements to support successful execution of meetings, conferences, and senior-level engagements

Security and Organizational Compliance

• Follow all applicable organizational, Department of War (DoW), Army, and security policies, procedures, templates, and administrative best practices
• Ensure appropriate security measures and protocols are followed when coordinating classified meetings, visits, and organizational activities
• Conduct daily physical security checks on a rotating basis and report any concerns or discrepancies through established channels
• Notify the organization's security department of foreign national visitors within required timeframes and complete all associated documentation in accordance with established procedures
• Successfully complete all required training associated with the position

Qualifications

• Active DoW Secret clearance or above
• Strong communication skills, both orally and in writing
• Possess a working knowledge of Department of War (DoW) classified document handling procedures
• 2 years' experience utilizing Microsoft Office suite of products
• Experience working with the Defense Travel System (DTS)
• Valid Driver’s License

Additional Information

BryceTech offers a full range of benefits, including competitive salary, a comprehensive health plan including dental and vision coverage, company-paid life & disability insurance policies, 401(k) plan with company match, and an educational reimbursement program.

All your information will be kept confidential according to EEO guidelines.

Compensation: 60000 to 70000 (USD) (YEARLY)