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Médecins du Monde

Medical humanitarian association for access to care

Assistant Administrative Coordinator - Humanitarian Fund Consortium

Financial Accounting +1Confirmed live in the last 24 hours
Full-timeBatangafo, Central African Republic

About the Job

Requirements

  • A higher-education qualification at Bac+4 level in management sciences.
  • At least four years of field experience in an administrative manager role covering finance and human resources, supporting humanitarian programs funded by institutional donors.
  • Experience in a similar assistant administrative coordinator position is strongly desired.
  • Ability to analyze significant variances between forecasts and actuals, interpret and contextualize them, identify causes and financial risks, and raise alerts.
  • Ability to understand, synthesize, and communicate human-resources policies and practices in international NGOs in the field in accordance with the local legal framework.
  • Ability to work effectively in a volatile security environment.
  • Fluent French and English.
  • Good command of Excel and accounting software, including SAGA.
  • Experience working in intercultural and multidisciplinary teams.
  • Ability to live and work in relatively simple living conditions.
  • Patience, diplomacy, and teaching skills.
  • Willingness to travel within the project area and to Bangui.

Responsibilities

  • Support the administrative coordinator in financial, accounting, and budget management, with particular focus on the Batangafo-based teams, which account for 70% of the working time.
  • Participate in the mission’s budgetary, accounting, and financial management and provide technical support to finance and operations teams in these areas.
  • Contribute technical support for the mission’s financial and human-resources management, particularly for the Batangafo-based teams.
  • Centralize, coordinate, and supervise the mission’s financial management and financial administration, including budgeting, accounting, cash management, reporting, donor relations, financial audits, and legal financial and administrative obligations, in accordance with deadlines and Médecins du Monde policies and procedures.
  • Supervise accounting and financial operations for the mission and the Batangafo base, including monthly closings, cash management, banking, taxation, accounting controls, and compliance with procedures.
  • Ensure financial data reliability by checking allocations, accounting documents, cash inventories, archiving, and compliance with legal and donor requirements.
  • Prepare, consolidate, and monitor mission budgets, financial forecasts, and cash-flow plans.
  • Manage funding by optimizing resource allocation, monitoring donor contracts, and regularly analyzing budget variances and financial risks.
  • Implement and enforce the human-resources framework for national staff, including policies, procedures, internal regulations, and employment conditions.
  • Supervise personnel administration, including recruitment, contracts, payroll, social contributions, human-resources files, and archiving.
  • Monitor employees’ progression through onboarding, evaluation, and departure, and support managers with disciplinary matters.
  • Manage financial aspects of funding, prepare donor budgets, monitor the mission’s financing plan, and ensure compliance with Médecins du Monde’s contractual commitments.
  • Prepare financial reports for donors and contribute financial content to funding proposals and grant applications.
  • Ensure spending, documentation, and use of funds comply with donor requirements and Médecins du Monde procedures.
  • Coordinate financial and donor audits, liaise with auditors, and ensure implementation of audit and review recommendations.
  • Build the administrative and financial management capacity of Médecins du Monde teams and local partners.
  • Provide operational managers with technical support on procedures, tools, and good management practices.
  • Represent the mission with authorities and partners and act as interim administrative and finance coordinator.
  • Technically supervise the Batangafo administrative team covering human resources and finance.
  • Collaborate with operational and administrative teams at Médecins du Monde France bases in the Central African Republic, including the Bangui coordination team, and interact with members of the Humanitarian Fund project consortium.

Desired Qualifications

  • Experience in a similar assistant administrative coordinator position.

About the Company

Médecins du Monde

Medical humanitarian association for access to care

Médecins du Monde is a French medical humanitarian association that treats people excluded from healthcare in France and abroad. Its programs address barriers facing migrants, people who use drugs and communities affected by conflict, alongside sexual and reproductive health needs. Supported by donations, volunteers and salaried teams combine medical care with support for access to health rights and campaigns for changes to public policy. It belongs to an international network of independent associations that coordinate their work while retaining their own identities. Founded in 1980, Médecins du Monde is headquartered in Saint-Denis, France.

Company size
1,001-5,000
Company stage
Not listed
Total funding
Not listed
Headquarters
Saint-Denis, France
Founded
1980

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