EMCOR Group

End-to-end mechanical and electrical construction services

Project Admin Assistant

Administrative SupportConfirmed live in the last 24 hours

Full-timePortland, OR, USA

About the Job

Requirements

A high school degree or equivalent is required.
Proficiency in the Microsoft Office Suite is required.
Ability to work in a fast-paced environment is required.
Ability to work independently and in a team environment is required.
Effective written and verbal communication is required.
Ability to multitask is required.
The employee must be able to sit, climb or balance, stoop, kneel, crouch or crawl as occasionally required.
The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Close, distance, color and peripheral vision, depth perception, and the ability to adjust focus are required.

Responsibilities

Assist and support the Project Manager and Assistant Project Manager.
Track daily paperwork, timecards, field daily reports, and other forms using Viewpoint/Vista, Microsoft Excel, and other Microsoft programs.
Process timesheets by receiving daily field reports, entering data into timesheets, and sending them to payroll.
Process new-hire paperwork, send it to payroll, create new personnel timesheets, and add new personnel to field daily reports.
Process ROF and live checks by receiving layoff information from the superintendent, requesting live checks from payroll, printing checks, and obtaining signatures.
Process and submit expense reimbursements by receiving receipts, completing expense forms, checking validity, entering information into a tracking spreadsheet, and submitting items to the Project Manager for signature.
Gather and submit market recovery documentation to the Executive Coordinator, including timesheets from site safety for review.
Provide project management and multi-departmental clerical support, including document printing, scanning, copying, and label and wire-label printing, as well as CX packet printing.
Send OFCI equipment delivery reports to general contractors by receiving equipment packers from the field, completing and filing receiving reports, and sending them to the general contractor.
Send field daily reports to general contractors.
Order office supplies.
Plan appreciation lunches.

Desired Qualifications

Bluebeam Revu proficiency is preferred.

About Us

We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively—under one roof—to help us lower costs, increase accuracy, and promote project efficiency.

Job Summary

The Project Admin (PA) will assist and support the Project Manager (PM) and Assistant Project Manager (APM). Track daily paperwork, timecards, field daily reports and other various forms using Viewpoint/Vista, Microsoft Excel, and other Microsoft programs.

#dynor

Essential Duties & Responsibilities

Payroll Functions

Process timesheets (receive daily reports from field, input data into timesheets, send to payroll department)
Process new hire paperwork (receive new hire paperwork, send to payroll, create new personnel timesheet, add new personnel to field daily’s)
Process ROF and live checks (receive layoff information from superintendent, request live check from payroll, print check and get signature)
Process and submit expense reimbursements (receive expense receipts, fill out expense form, check validity and enter into tracking spreadsheet, submit to PM for signature)
Gather and submit market recovery documentation to Executive Coordinator (receive timesheets from site safety and submit to Executive Coordinator for review)

Project Team Support

Project Management & multi-departmental clerical support (document printing, scanning, copying and label printing, wire label printing, CX packet printing)
Send OFCI equipment delivery reports to GCs (receives equipment packers from field, fill out/file/send receiving report to GC)
Send field daily reports to GCs
Order office supplies
Plan appreciation lunches

Qualifications

HS Degree or equivalent
Ability to work in a fast-paced environment
Must be proficient in MS Office Suite
Bluebeam Revue preferred
Ability to work well independently and in a team environment
Must be able to communicate effectively in written and verbal format
Ability to multitask

Physical Demands

The physical demands described here are representative of those that must be met by a Project Admin to successfully perform the essential functions of this job.

The PA is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Direct reports

None

Work Environment

Field office-based. Typical working hours for the PA may vary. Generally Monday – Friday during normal business hours (7:00am-3:30pm), but when deadlines approach they may be required to work longer hours, including some weekend work.

Benefits

Health & Welfare (medical, dental & vision)
401(k)
401(k) match
Paid time off
Paid holidays
Flexible spending accounts
Life insurance
Disability insurance
Employee assistance program

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

About the Company

EMCOR Group

End-to-end mechanical and electrical construction services

EMCOR Group provides mechanical and electrical construction, industrial and energy infrastructure, and building services. It delivers end-to-end solutions for complex projects by designing, integrating, installing, and maintaining systems through contracts and long-term service agreements. The company differentiates itself with deep technical expertise, a strong emphasis on safety and quality, and a broad mix of commercial, industrial, institutional, and governmental clients. Its goal is to reliably complete facilities and infrastructure projects and sustain ongoing maintenance and service for enduring client relationships.

Company size: 1,001-5,000
Company stage: IPO
Headquarters: Norwalk, CT
Founded: 1994

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