Corporate Conference and Event Coordinator

Job Description

How You'll Make an Impact:

As a Corporate Conference & Event Coordinator, you will support the planning and execution of meetings, conferences, and corporate events while ensuring an exceptional experience for clients and guests. You will work closely with internal teams, clients, and vendors to coordinate logistics, manage event details, and support successful event delivery.

You will:

• Manage event bookings and maintain accurate scheduling calendars.
• Coordinate event details including room setup, catering requirements, audiovisual needs, and other client requests.
• Partner with the Conference Planning team to ensure client expectations are met before and during events.
• Prepare event quotes, proposals, contracts, and related documentation.
• Track and manage events using Delphi and other planning tools.
• Communicate event requirements and logistics to internal teams and stakeholders.
• Coordinate event setup, execution, and teardown activities.
• Liaise with suppliers and vendors to arrange rentals, services, and event requirements.
• Monitor event budgets and assist with cost tracking and financial reporting.
• Conduct site visits and inspections as required throughout the planning process.
• Support the Meetings Excellence program by following established standards, procedures, and best practices.
• Complete billing, invoicing, and post-event financial reconciliation processes accurately and on time.
• Prepare daily and weekly reports on event activity and department performance.
• Evaluate event success and gather feedback to support continuous improvement.
• Provide administrative and operational support to the Conference Planning team as required.
• Perform other duties as assigned.

Qualifications

What You’ll Need to Succeed: 

• 1-3 of experience in event management, preferably in hotel or conference centres 
• Team player to maintain effective relationships and communication between various departments involved in the delivery of any conference or event.
• Exceptionally service oriented
• Well-organized multi-tasker
• Outstanding communication and interpersonal skills
• Strong relationship builder 
• Software skills include Delphi, Social Tables, Microsoft Office
• Must be a self-starter, able to take initiative, running projects from start through to completion with minimal oversight

Additional Information

What Makes Sodexo Different:

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. In addition, we offer:

• Flexible work environment  
• Competitive compensation & great employee benefits 
• Training and development programs  
• Countless opportunities for growth  
• Corporate responsibility & sustainability  
• An award-winning employer for Sustainability, Diversity & Inclusion, Corporate Social Responsibility, and much more. View Sodexo’s latest awards here
• And so much more!     

Sodexo is committed to Employment Equity and Diversity. We do not discriminate against any employee or applicant for employment because of national origin, race, religion, ethnic group, age, disability, gender, sexual preference, sexual or gender identity, status as a veteran or any other federal, provincial or local protected class.  

We welcome and encourage applications from people with disabilities. Accommodation is available on request from candidates taking part in all aspects of the selection process.  

Sodexo is committed to providing a safe and healthy working environment for our team members, customers, clients, contractors, business partners, guests, and members of the public with whom we regularly interact. We require that all new hires in hospitals, long term care facilities, and senior homes to be fully vaccinated against COVID-19 and may require any other new hires to be fully vaccinated based on the location and scope of their employment.

Thank you for your interest in Sodexo.

Please note that only those candidates under consideration will be contacted. 

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Compensation: 55000 to 60000 (CAD) (YEARLY)