Brown-Forman

Produces and sells whiskey, vodka, wine

Administration Coordinator

Administrative SupportConfirmed live in the last 24 hours

Full-timeMexico City, CDMX, MexicoNo salary listedIn-person

About the Job

Requirements

A bachelor's degree in Administration, Marketing, or a related field is required.
Three to five years of experience in similar coordination positions or administrative assistance is required.
Intermediate English is required.
Advanced Excel skills are indispensable.
Experience with inventory control and operations is required.
Knowledge of purchasing, accounting, and audit processes is required.
Ability to communicate ideas and solutions effectively across organizational levels, including senior management, technical personnel, and consultants, in written and verbal form is required.
Strong organizational skills and the ability to manage priorities in a fast-paced, rapidly changing environment are required.
Adherence to high ethical standards is required.

Responsibilities

Coordinate, analyze, and support the On-Premise team by administering platforms and resources used to manage internal processes and customer information.
Manage supplier onboarding by reviewing, validating, and registering new vendors in SAP according to Master Data guidelines.
Audit and verify supplier documentation for compliance with internal policies and legal and tax requirements.
Coordinate physical dispatch and delivery of vendor documentation and invoices from the site or plant to headquarters.
Maintain audit-ready documentation and vendor setup workflows between local operations and corporate functions.
Oversee product request workflows and payment authorizations through corporate digital platforms.
Manage zero-charge product billing in SAP, including daily billing updates and timely month-end closing reconciliations.
Coordinate logistics for dispatching and delivering promotional goods and zero-charge products.
Monitor inventory levels across external and remote warehouses for stock control and visibility across operating locations.
Execute audits and verify proof of delivery, ensuring account executives upload complete delivery evidence to Salesforce in line with compliance guidelines.
Collect monthly wholesaler displacements, create the monthly displacement file, and receive wholesaler files each month.
Validate wholesaler information against the account universe and review it with executives using Salesforce and SAP.
Register invoices and administer agreement folders for active accounts on the premises.
Support the organization of channel meetings and extraordinary events.
Administer support files for managing wholesaler rivets and follow up on the NDC.
Supply office supplies.
Process office and local warehouse utility payments and payment and invoice procedures.
Support the On-Premise and Enterprise National Manager with quotations and material requisitions.
Issue national, regional, executive, and monthly information to generate KPIs in Salesforce.
Issue monthly Salesforce, MRM, and Coupa reports.
Prepare monthly provisions for channel investment.
Prepare national, regional, and executive quarterly certification letters.
Provide administrative support to channel executives and managers on the channel's platforms.
Use an automated billing system to generate and send invoices and track and process payments.

Desired Qualifications

SAP management experience is desirable.

CURRENT EMPLOYEES, CONSULTANTS, AND AGENCY PARTNERS:

If you currently work for Brown-Forman, please apply by clicking the Careers icon on the Workday portal.

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Quote from Hiring Manager:

Brown-Forman Mexico is looking for a key position on the On-Premise team, supporting the administration of this channel across processes, information, and activities.

This is a great opportunity to join an inclusive, diverse and fun team at a great place to work.

Meaningful Work From Day One:

Coordinate, analyze, and support the On-Premise team by administering the platforms and resources needed to properly manage internal processes and customer information.

What You Can Expect:

Managing supplier onboarding by reviewing, validating, and registering new vendors in SAP according to Master Data guidelines.
Auditing and verifying supplier documentation to ensure full compliance with internal policies, legal, and tax requirements.
Coordinating the physical dispatch and delivery of vendor documentation and invoices from the site/plant to headquarters.
Maintaining audit-ready documentation and ensuring seamless vendor setup workflows between local operations and corporate functions.

Free Goods Control & Management:

Overseeing product request workflows and payment authorizations through corporate digital platforms.
Managing zero-charge product billing (Free Goods) in SAP, ensuring daily billing updates and timely month-end closing reconciliations.
Coordinating end-to-end logistics for dispatching and delivering promotional goods and zero-charge products.
Monitoring inventory levels across external/remote warehouses to ensure stock control and visibility across operating locations.
Audit execution and delivery proof, ensuring account executives upload complete delivery evidence to Salesforce in line with compliance guidelines.

Wholesaler Information:

Collection of monthly WHS displacements.
Creation of monthly displacement file.
Receive files from wholesalers each month.
Validation of information vs. universe of accounts; review with executives
Platforms: Salesforce – SAP

Administrative support - On-Premise:

Register invoices.
Administration of agreement folders for active accounts on the premises.
Support the organization of channel meetings/extraordinary events.
Administer support files for managing rivets from wholesalers and follow up on the NDC.
Supply of office supplies.

Administration of payment procedures:

Office/ local warehouse utilities payment.
Payment and invoice procedure.

Support the On-Premise & Ent. National Manager:

Quotations/material requisitions
Issuance of National / Regional / Exe / monthly information to generate KPIs (Salesforce)
Issue monthly Salesforce, MRM, and Coupa reports.
Preparation of monthly provisions for Channel investment
Prepare National, Regional, and Executive quarterly Certification letters.
Administrative support to executives and managers on the channel's platforms.

What You Bring to the Table:

Bachelor's degree in Administration, marketing, or a related field.
Previous experience: 3 to 5 years in similar coordination positions or administrative assistance.
Language: Intermediate English
Advanced Excel management, indispensable.
Desirable SAP management
Control and Operation of Inventories.
Knowledge of purchasing, accounting, and audit processes
Proven ability to effectively communicate ideas and solutions across all levels of the organization, including senior management, technical personnel, and consultants (written and verbal).
Strong organizational skills with the ability to manage priorities in a fast-paced, rapidly changing environment.
Set a positive example for others by following high ethical standards.

What Makes You Unique:

Use an automated billing system to generate and send invoices, and track and process payments.

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

#LI #jackdaniels

Requisition Type:

Employee

Management Level:

Professional

Global Job Level:

Number of Openings Available:

About the Company

Brown-Forman

Produces and sells whiskey, vodka, wine

Brown-Forman is a major American-owned spirits and wine company that sells well-known brands such as Jack Daniel's, Woodford Reserve, Old Forester, Tequila Herradura, Finlandia vodka, and Korbel wine. It operates by producing and marketing a portfolio of branded alcoholic beverages that are distributed worldwide, in more than 160 countries. The company's products are sold under multiple label brands across categories like whiskey, tequila, vodka, liqueur, and wine, supported by global marketing, distribution, and responsibility programs. Brown-Forman differentiates itself through its large, diverse brand portfolio, extensive global reach, and focus on responsible consumption and community involvement. Its goal is to maintain leadership in the global spirits and wine market, grow shareholder value, and promote responsible drinking and sustainability across its operations.

Company size: 1,001-5,000
Company stage: IPO
Headquarters: Louisville, KY
Founded: 1870

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