In PersonMay require travel to other sites within Arizona.
Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
A high school diploma or GED is required; a bachelor's degree in Business Administration, Construction Management, or a related field is also listed.
At least one year of administrative support experience is required; experience in QA/QC is preferred.
Strong knowledge of office administrative needs and the ability to assist team members in a timely manner.
Familiarity with construction methods, quality control standards, industry practices, quality management systems, inspection procedures, and regulatory standards.
Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, Outlook, and Teams; Excel skills are required.
Experience with document control.
Ability to learn and master Smartsheet, Autodesk Construction Cloud (ACC), and Viewpoint.
Ability to prioritize responsibilities according to project needs and present information effectively to groups of managers and employees.
Ability to develop and maintain successful relationships with employees, clients, and subcontractors.
Ability to work under pressure and meet deadlines while maintaining a professional attitude.
Ability to work in a construction site environment, including a trailer office.
Excellent verbal and written communication skills in English.
Must have and maintain a valid driver's license.
Must be able to meet the stated physical demands, including frequent standing, walking, lifting and carrying up to 50 pounds, bending, kneeling, reaching, repetitive hand and arm motions, climbing, and maintaining visual acuity, balance, and coordination.
Must be able to work in the stated environments, including dusty, noisy, vibrating, indoor or outdoor, confined, elevated, and active job-site conditions, and use required personal protective equipment.
Responsibilities
Maintain accurate, properly filed, and accessible records of quality inspections, permits, testing reports, and other documents for relevant stakeholders.
Schedule and plan meetings and appointments, and create a master schedule for team members.
Take or distribute meeting minutes; help prepare Excel, Word, and PowerPoint materials; and create flow charts or other presentations for team members.
Maintain a daily log of job-site occurrences.
Organize the office and assist associates in optimizing procedures.
Sort and distribute communications in a timely manner.
Assist leaders with invoices, payment control, and other administrative tasks.
Work with safety teams to ensure compliance with safety protocols and guidelines.
Support internal and external quality audits and prepare necessary documentation.
Identify opportunities to improve QA/QC processes and recommend solutions to enhance construction deliverable quality.
Create, maintain, manage, and administer Smartsheet.
Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
Perform other responsibilities as assigned.
Travel to other sites within Arizona when required to perform work functions.
Desired Qualifications
Experience in QA/QC administrative support.
Experience or familiarity with Smartsheet.
Experience with Autodesk Construction Cloud (ACC).
Experience with commercial construction projects, particularly large-scale developments.
At United Integrated Services (UIS), we build more than facilities—we build the infrastructure that enables technologies to shape the future. As a global engineering and construction company specializing in the semiconductor industry, UIS brings together talented people, technical expertise, and innovative solutions to deliver the most complex and critical projects in the industry.
Our U.S. team is helping build the next generation of advanced semiconductor manufacturing facilities, working alongside some of the world's leading technology companies. Our work requires precision, collaboration, accountability, and a commitment to doing things the right way—from the planning and engineering stages through construction and project completion.
As UIS continues to grow, we are building more than projects. We are building teams, developing careers, and creating opportunities for talented professionals to make a meaningful impact. If you are looking for an opportunity to work on challenging projects, grow your career, and be part of something bigger, we invite you to build the future with UIS.
WHAT WE OFFER
Comprehensive Benefits – Medical, Dental, Vision, Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance provided at no cost to employees.
Competitive Compensation – Competitive salaries and opportunities for performance-based incentives.
Career Growth – Opportunities to develop your skills, take on new challenges, and grow with a rapidly expanding organization, supported by education reimbursement for eligible employees pursuing continued learning and professional development.
Meaningful Work – The opportunity to contribute to some of the most advanced semiconductor construction projects in the country.
Collaborative Environment – Work alongside experienced professionals across engineering, construction, project management, safety, procurement, and operations.
Summary: The Project Support Administrator will be responsible for assisting the QA/QC team with administrative tasks and procedures. You will support in maintaining accurate documentation for QA/QC procedures for ongoing construction projects, coordinate with various stakeholders on project specifications, safety regulations, inspection processes, etc. In this role, you will provide administrative support to the QA/QC team where the need seems fit.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Assist in maintaining accurate records of quality inspections, permits, testing reports and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.
Schedule and plan meetings and appointments, create a master schedule for all team members.
Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.
Maintain daily log of job site occurrences.
Organize office and assist associates in ways that optimize procedures.
Sort and distribute communications in a timely manner.
Assist the leaders with the invoice, payment control and all administrative related tasks.
Work with safety teams to ensure compliance with safety protocol and guidelines.
Support internal and external quality audits and prepare necessary documentation.
Identify areas for improvement in QA/QC processes and recommend solutions to enhance the overall quality of construction deliverables.
Ability to create, maintain, manage and administer Smartsheet.
Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
Other responsibilities as assigned.
Qualifications:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Education/Experience:
High School diploma/GED. Bachelor’s degree in business Admin, Construction Management, or a related field.
1+ years of administrative support experience, in QA/QC preferred.
Skills and Competencies:
Strong knowledge of office administrative needs, ability to assist team members in a timely manner.
Familiarity with construction methods, quality control standards and industry practices.
Familiarity with quality management systems, inspection procedures, and regulatory standards.
Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Excel skills are a must.
Experience with Document control
Experience or familiarity in Smartsheet is a plus.
Ability to learn and master Smartsheet/ACC/Viewpoint etc.
Experience with ACC Autodesk Construction Cloud is a plus
Excellent organizational and time management skills. Highly detail-oriented.
Ability to act with integrity, professionalism, and confidentiality.
Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.
Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
Ability to work in a construction site environment (trailer office).
Language Proficiency:
Excellent verbal and written communication skills in English.
Nice to have:
Experience with commercial construction projects, particularly large-scale developments.
Additional Requirements:
Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.
Physical Demands:
The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.
Frequently stand and walk for extended periods throughout the workday.
Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
Perform repetitive motions involving the hands, wrists, and arms.
Climb ladders, stairs, or elevated surfaces as required by the job.
Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
Maintain balance and coordination while moving materials or operating equipment.
Ability to work in physically demanding environments requiring frequent movement and manual labor.
Work Environment:
Exposure to dust, noise, vibration, and moving mechanical equipment.
Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
Interaction with powered industrial equipment, tools, and vehicles.
Equal Employment Opportunity:
UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.
Disclaimer:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.