Office Administrator

KEY RESPONSIBILITIES

Provide administrative support to assigned departments, managers, and business leaders.
Prepare correspondence, reports, presentations, meeting materials, and other business documents.
Coordinate calendars, meetings, conference rooms, travel arrangements, and departmental schedules.
Maintain business records, files, and documentation in accordance with company procedures.
Coordinate daily office operations, including office supply management, mail distribution, shipping and receiving, and visitor support.
Support office logistics, meeting preparation, and facility-related administrative activities.
Assist with employee onboarding logistics and general office administration.
Maintain office procedures and support efficient day-to-day business operations.
Respond to inquiries from employees, vendors, and external visitors in a professional and timely manner.
Coordinate administrative activities supporting departmental projects, meetings, and operational initiatives.
Assist with data entry, expense reporting, recordkeeping, purchasing activities, and other business processes.
Maintain confidentiality while handling sensitive business information.
Support implementation of administrative process improvements and office initiatives.
Evaluate administrative workflows and recommend improvements that enhance efficiency and service delivery.
Maintain administrative procedures, templates, and operational documentation.
Build productive working relationships with employees, vendors, and business stakeholders.

JOB REQUIREMENTS AND MINIMUM QUALIFICATIONS

Bachelor's degree in business administration, communications, office administration, or a related field with 2–5 years of related experience, or Master's degree with 0–3 years of related experience in administrative support, executive support, office administration, customer service, business operations, or a related field.
Knowledge of administrative support principles, office operations, business communication, and records management.
Practical understanding of scheduling, meeting coordination, document preparation, and administrative workflows.
Experience utilizing Microsoft Office applications and standard business productivity tools.
Demonstrates organizational skills with the ability to coordinate multiple administrative priorities and operational activities.
Strong communication and relationship-building skills with employees, managers, vendors, and external visitors.
Attention to detail when preparing business documents, maintaining records, and coordinating administrative activities.
Maintains confidentiality while handling sensitive business information
Ability to identify opportunities to improve administrative processes and support implementation of operational enhancements.
Ability to communicate effectively in German, both verbally and in writing, with employees, executive leadership, customers, and business stakeholders.

PREFERRED EXPERIENCE

• Self-motivated with the ability to work independently and as part of a collaborative team.  
• Experience with the aerospace telecommunications industry. 
• Experience with startups.