Office and Administration Manager

Clariness is looking for an Office and Administration Manager (f/m/d/) based in Berlin.
- Full-time; unlimited -

About the role:

This role is about keeping our office running smoothly and creating a welcoming, well-organized workplace where colleagues have what they need to do their best work. You will take ownership of daily office operations, coordinate suppliers and administrative tasks, and help bring colleagues together through office activities and company events.

As an Office and Administration Manager, you would be responsible for:

• Managing daily office operations to maintain a welcoming, organized and functional workplace.
• Coordinating office supplies, equipment, maintenance, cleaning services and external providers, ensuring requests and issues are followed through to resolution.
• Independently coordinating administrative tasks, including scheduling, correspondence, purchasing, invoices and documentation.
• Organizing office activities, employee gatherings and company-wide events, managing logistics, suppliers and agreed budgets.
• Collaborating with People, Finance, IT and other internal stakeholders to coordinate workplace needs.
• Coordinating office-related onboarding and offboarding logistics to support a smooth employee experience.
• Coordinating workplace health and safety checks, documentation and follow-up actions with the relevant internal and external contacts.
• Supporting selected People Team processes by maintaining accurate and confidential employee documentation in line with internal procedures and data protection requirements.

We would like you to have: 

• Practical experience in office management, administration, hospitality or a comparable service-oriented role.
• Experience independently managing daily operations, suppliers, facilities and administrative responsibilities.
• Strong organizational and prioritization skills, with the ability to manage multiple tasks and adapt to changing priorities.
• Clear and proactive communication skills, with confidence coordinating across teams and addressing workplace matters constructively.
• A hands-on approach, attention to detail, reliability and a strong sense of ownership.
• German and English at C1 level.
• Familiarity with tools such as SharePoint, Excel, PowerPoint, MS Planner, DocuSign or HR systems such as BambooHR would be a plus, as would knowledge of GDPR principles and workplace health and safety administration.

You may ask now, why should I work for you? Let us give you a few reasons – and you'll learn more during the process.

• A varied and exciting job with a lot of personal responsibility in an international company, where you can develop and expand your skills.
• Professional and personal development opportunities - incl. personal development budget.
• Flexible working hours and mobile working.
• Regular team events and open feedback culture.
• A versatile field of activity and challenging projects.
• A supportive and open company culture, providing the opportunity to collaborate with a diverse and professional team.
• Impact healthcare by accelerating medical innovation through improved access to clinical trials, potentially bringing needed treatments to patients faster.

How to apply & what to expect:

• Apply via link (CV only; no cover letter required).
• Introductory call (30 min) → Technical interview →  Demo Day → Decision.
• We aim to move promptly and keep you updated at every step.

At Clariness, we are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, religion, gender, sexual orientation, national origin, disability or age.For more information, feel free to reach out to [email protected].