Payroll Specialist - HR Shared Services

About The Heritage Group

The Heritage Group is a fourth-generation, family-owned business focused on construction and materials, environmental services and specialty chemicals. Over the last 90+ years, the Heritage portfolio has grown to include more than 50 companies that employ more than 6,000 people. What unites this diverse group of businesses and individuals is our commitment to create a safer, more enriching, and sustainable world by harnessing the power of family.

The Payroll Specialist supports the day-to-day operations in a pay cycle reviewing all phases of hourly and salary payroll to include managing the data entry process, auditing and finalizing payrolls, submitting necessary tax reports and billing and maintaining the system for proper operation and efficiency.

*This position is remote, with an estimated two days in office per month, or as business necessitates. Qualified candidates must currently reside within 75 miles of the Indianapolis, IN area*

Essential Functions

80% Payroll and Payroll Tax Support

• Maintains knowledge & understanding of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to writs of garnishment, child support, levies, and subpoenas.
• Reviews, analyzes, and verifies payroll reports and documents for accuracy before
• Review information received through various methods for paycheck processing with Workday software to answer any questions from employees
• Completes accurate payroll entry, processes, corrections, distribution, scanning, etc.
• Creates lay-off checks and off-cycle checks, as needed.
• Processes final pay checks and recovery of overpayments based on state regulations
• Administers employee wage garnishments and child support deductions
• Completes monthly union check requests and coordinate timing of system updates to avoid payroll disruptions
• Assists in researching and resolving employee pay issues
• Responds to employee requests for written wage verification, etc.
• Demonstrates accuracy and thoroughness and ensures quality of own work
• Prioritizes and plans personal work activities to effectively utilize time
• Maintains confidentiality and the highest degree of integrity
• Responsible for managing the daily payroll inbox through Fresh Service ticketing system
• Processes and verifies new hire/termination payroll data and setup, including but not limited to pay cards and/or direct deposit requests
• Process Earnings and Deduction upload files (i.e bonus payments, seed money, gift cards, etc.)
• Reviews and verifies payroll reports and documents for accuracy before uploading 3rd party files for 401K, H S A, Taxes, Union reports, Expert Pay Child Support files, garnishments, banking, positive pay, GL Reports, etc.
• Gathers data for any audit requests related to unions, etc.
• Constantly maintain payroll data integrity for accuracy as well as work cross-functionally across other HRSS teams

20% Process Improvement

• Strives to identify continued efficiencies and processes to limit manual transactions
• Assist Payroll Department in any projects and special assignments, as required.

• Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company’s core values, competencies, and skills.

Education Qualifications

• Required High School or Equivalent experience

Experience Qualifications

• Required 3+ years direct payroll processing experience
• Required working experience in Workday
• Required experience utilizing Microsoft Excel
• Strongly preferred experience in union work environment
• Preferred professional experience utilizing AI tools

Skills and Abilities

• Ability to maintain confidentiality and the highest degree of integrity
• Must be able to work in a team environment

Working Conditions/Physical Demands

• Work is primarily performed in an office or professional setting using standard business equipment; hybrid or remote work may be available based on role and business needs.
• Work is generally performed during standard business hours; occasional extended hours may be required to meet business or project demands.
• Minimal travel expected; occasional travel for meetings, training, or company events may be required.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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