Upper New York United Methodist Church
Administrative Services Assistant
Part-Time
$19 - $21/hr
Mid
Liverpool, NY, USA
In Person
About the job
Requirements
- Two years of experience in reception and/or administrative support functions, including formal business office training.
- A high school diploma or equivalent is required.
- Proficiency with Microsoft applications is required.
- Ability or experience with office duplicating machines, facsimile machines, and multi-line telephones.
- Ability to maintain confidentiality in all aspects of Conference information.
- Excellent attendance and punctuality.
Responsibilities
- Enter and maintain contact, address, compensation, and Employee Assistance Program census information in databases.
- Organize and follow up on clergy compensation forms.
- Create and run ad hoc reports.
- Calculate and maintain the clergy full-time equivalent years of service report.
- Maintain and update the Clergy Compensation Master Spreadsheet.
- Update the Annual Conference Journal for the Honor Roll.
- Support the Annual Conference Session, including special meal events such as retiree and ordinand dinners and the memorial luncheon.
- Provide Moving Fund support.
- Review monthly benefit invoices.
- Direct inquiries regarding short-term disability claim forms.
- Respond to requests for disability and workers’ compensation certificates of insurance.
- Assist with managing the new-hire paperwork process for seasonal staff.
- Send biweekly timesheet reminder emails.
- Provide backup support to the front-desk receptionist.
- Host events and meetings as needed, occasionally during evenings and weekends.
- Maintain clergy files in hard-copy and electronic formats.
- Organize, prepare, and send mailings.
- Answer general benefits and human resources questions by phone and email, with support as needed.
- Perform general filing.
- Perform other duties as assigned.
Desired Qualifications
- Vocational training.
- Organizational, communication, and customer service skills.