RWDI

Global climate and performance engineering consultants

Project Coordinator

Project ManagementUpdated on Nov 13

Full-timeWarren, MI, USA$61.2k - $72.5k /yrIn-person

About the Job

Requirements

A post-secondary diploma or certificate in office or business administration is required.
Strong verbal and written communication skills and the ability to provide high-quality customer service are required.
Advanced proficiency with Microsoft Office software is required.
Strong organizational and administrative skills, with a focus on meeting deadlines, are required.
The ability to multitask in a fast-paced team environment is required.
Attention to detail to ensure a high degree of quality assurance is required.
The ability to adapt to change and handle confidential information is required.
Availability to work outside normal working hours to meet client deadlines is required.

Responsibilities

Track and maintain project leads, opportunities, and related data in the enterprise resource planning system.
Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirements.
Support proposal development by creating task structures, timelines, resource plans, and cost estimates.
Write, edit, and format reports, project deliverables, and documentation.
Manage contracts, approvals, and supporting documentation, and coordinate contract reviews.
Assist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultants.
Coordinate and track insurance documents for projects and subcontractors.
Prepare and distribute project status reports, meeting notes, and action items, and arrange project meetings.
Maintain comprehensive project files, including contracts, drawings, specifications, and correspondence.
Assist the project manager in developing project plans, budgets, milestones, and deliverables, and monitor team activities to support on-time and on-budget delivery.
Track scope changes, obtain client sign-off, and support project managers in overall project execution.

Desired Qualifications

Office experience in a client-facing environment is preferred.
Project coordination experience in engineering, construction, or environmental projects is preferred.

RWDI is a global climate and performance engineering consulting firm that helps its clients redefine what’s possible by overcoming design and operational challenges, while minimizing environmental, user, and resource impact. With deep technical expertise across a broad range of services, we drive success on ambitious building, industry, and infrastructure projects.

We are a values-based organization, which means everything we do relates back to our three core values: innovation, integrity, and integration. So, when we look for new people to join our team, alignment to these values is a vital piece of our people puzzle.

Here’s what this looks like:

You push the boundaries of what’s possible
People know they can rely on you to follow through on your commitments
You believe that when a group of people come together, they can achieve more than any one person could alone

If this sounds like you and you’re ready to join an award-winning organization and work alongside renown technical and exceptionally innovative colleagues, RWDI is the place for you.

RWDI is seeking a dynamic Project Coordinator to join our Project Coordination Team in the Warren office.

The role includes but is not limited to:

Track and maintain project leads, opportunities, and related data in the ERP system
Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirements
Support proposal development by creating task structures, timelines, resource plans, and cost estimates
Write, edit, and format reports, project deliverables, and documentation.
Manage contracts, approvals, and supporting documentation, and coordinate contract reviews
Assist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultants
Coordinate and track insurance documents for projects and subcontractors
Prepare and distribute project status reports, meeting notes, and action items; arrange project meetings
Maintain comprehensive project files, including contracts, drawings, specifications, and correspondence
Assist the project manager in developing project plans, budgets, milestones, and deliverables; monitor team activities to ensure on-time and on-budget delivery
Track scope changes, obtain client sign-off, and support project managers in overall project execution

Candidates need to also have the following qualifications:

Post-secondary diploma or certificate in office or business administration
Preferred consideration will be given to candidates with office experience in a client-facing environment and/or with project coordination in engineering/construction/environmental projects
Excellent verbal and written communication skills with a proven ability to deliver high-quality customer service
Ability to operate at an advanced level in MS Office software
Exceptional organizational and administrative skills focused on meeting deadlines
Must be able to handle multitasking in a fast-paced team environment
Aptitude for attention to detail to ensure a high degree of quality assurance
Flexibility in dealing with change and confidential information
Availability to work outside normal working hours to meet client deadlines

About the Company

RWDI

Global climate and performance engineering consultants

RWDI is a global climate and performance engineering consulting firm that helps design and assess built environments to work well with their surroundings. It provides technical expertise across many disciplines to deliver resilient, high-performance projects with safety, comfort, and sustainability in mind. Their work involves climate and environmental analysis, wind engineering, thermal and airflow studies, acoustics, and other performance simulations to tailor solutions to each project. Compared with competitors, RWDI combines a broad, multidisciplinary approach with a global presence to integrate the building with its natural context, offering practical analyses and recommendations rather than generic advice. The company’s goal is to harmonize the built environment with the natural world by delivering safer, more comfortable, and environmentally sustainable developments.

Company size: 501-1,000
Company stage: Not listed
Total funding: Not listed
Headquarters: Portland, OR
Founded: 2000

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