Bid Operations Co-op

Job Description

Are you detail oriented and ready to work in a fast-paced collaborative environment?

Would you be interested in working as a bid operations co-op on important improvement initiatives, within a
global process, water and wastewater treatment organization?

Veolia Water Technologies & Solutions (VWTS) is a worldwide leader in water recovery, treatment, and reuse. We design and supply a range of water and biosolids treatment systems—from food and beverage applications to municipal water, microelectronics ultrapure water, and heavy industrial wastewater treatment.

The Bid Operations Co-Op Student will support the Bid Operations Leader (BOL) in maintaining critical proposal and operational systems across all North America markets (Food, Beverage & Pharma, Municipal, MicroE, Mining, and Industrial). This role is ideal for a detail-oriented student or recent graduate interested in operations, business process improvement, and technical automation.

You will work in partnership with Applications Engineers (AEs) and/or Bid Managers (BMs) to understand how a bid strategy is successfully developed and what tools, templates and processes are used to respond to customer requests.

Specific responsibilities will include:

Proposal Management:

• Maintain and update the proposal tracker, Google site and Drive across all markets, ensuring accuracy and completeness, and flagging outdated or missing information to the BOL for resolution.
• Follow up with AEs to ensure timely updates and accountability.
• Coordinate with Sales teams to keep reference lists current and accurate.
• Align proposal content and branding across different markets and technologies, with guidance from the BOL.
• Develop and improve proposal graphics and the overall visual appeal of proposal documents.

Monthly Training and Onboarding Content:

• Review, organize and update onboarding content and modules for new AEs and BMs, with guidance from the BOL.
• Assist in coordinating and setting up monthly training sessions for the AEs and BMs.
• Help organize materials, agendas, and participant communications.
• Support logistics and documentation of training sessions.
• Maintain training records and materials in the centralized Google Site.

Tools & Process Automation:

• Support the automation and optimization of proposal generation tools.
• Preferred: Develop and maintain Google Apps Script solutions to streamline proposal workflows and reduce manual processes.
• Test new automation features and provide feedback to the BOL.
• Document processes and create user guides for team members.
• Identify opportunities for additional automation to improve efficiency.

Data Analytics & Reporting:

• Assist in maintaining dashboards that provide visibility into operational metrics, including proposal volume, resource allocation, and team workload.
• Conduct data analysis of commercial performance and resource utilization.
• Ensure data is current and accurately pulled from CRM systems.

Qualifications

Requirements
Aside from excellent organizational and time management skills, you will also need:

• To be enrolled in an accredited engineering program with a minimum of 3 year completed toward a Bachelor degree
• Fluency in English (both written and oral) with additional language skills a bonus
• Clear, concise communication and presentation skills (both written and oral)
• Demonstrated ability to work effectively in both independent and team environments
• Demonstrated strong work ethic and attention to detail
• Experience in Google platforms (Docs, Sheets, Sites, AppScripts, etc.) is preferred

Additional Information

At Veolia, we realize diverse teams make smarter decisions, deliver better results, and build stronger
communities. We’re an organization that champions diversity and inclusion at every rung of the
ladder and are proud to be an equal opportunity workplace. We offer challenging and meaningful
careers, with competitive benefits and flexible work arrangements.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.