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Ramboll

Global engineering consultancy delivering sustainable solutions

Office Manager

Administrative SupportPosted on Nov 9
Full-timeBerlin, GermanyNo salary listed

About the Job

Requirements

  • Communicate fluently in German and confidently in English to support international teams and guests.
  • Use Microsoft Office proficiently, especially Word and Excel, and be open to modern collaboration and ticketing systems.
  • Bring relevant experience in workplace management, office administration, reception, or gastronomy/hospitality; this experience is described as advantageous.

Responsibilities

  • Represent the company to external guests and customers and serve as the contact person for employees on office-related matters.
  • Monitor daily administrative processes and ensure efficient office operations.
  • Provide professional support to employees and visitors and act as the first point of contact at the site five days per week.
  • Organize and administer office services, including office supplies, mail and parcel management, and courier services.
  • Support onboarding and offboarding, appointment and meeting coordination, and resolution of technical issues in the office.
  • Maintain, service, and optimize office equipment to ensure smooth workplace operations.
  • Coordinate building- and site-related matters with the landlord, facility management, and external service providers.
  • Handle requests through the internal ticketing system and administer office budgets, expenses, and invoices.
  • Support implementation and compliance with HSEQ standards.
  • Assist with safety briefings, emergency plans, and regular inspections to help ensure a safe work environment.
  • Prepare meeting rooms, events, workshops, and company celebrations technically and logistically.
  • Coordinate catering service providers and provide refreshments.

Desired Qualifications

  • Relevant experience in workplace management, office administration, reception, or gastronomy/hospitality is advantageous.

About the Company

Ramboll

Global engineering consultancy delivering sustainable solutions

Ramboll is a global engineering, design, and consultancy firm delivering sustainable solutions across buildings, transport, environment, and energy. It provides specialized consultancy and engineering services under project-based contracts or long-term advisory agreements. Its strengths come from Nordic expertise combined with a worldwide reach and a multidisciplinary approach that integrates engineering, planning, and environmental considerations for practical, resilient outcomes. Its goal is to help clients create safer, more sustainable communities and systems by turning complex challenges into implementable, future-ready solutions.

Company size
10,001+
Company stage
Not listed
Total funding
Not listed
Headquarters
Copenhagen, Denmark
Founded
1982

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