A bachelor's degree in Architecture, Engineering, Construction Management, or a related field is required.
Five to eight years of progressive experience in the building design and construction industry or project management is required.
Project management experience on at least three projects with budgets greater than $30 million is required.
Comprehensive knowledge of civil engineering, architecture, construction management, structural engineering, and mechanical engineering.
Demonstrated experience in project management, construction administration, or construction management, including knowledge of building materials, costing procedures, sequential methods of modern construction and maintenance practices, and capital construction project delivery methods.
Demonstrated experience managing teams, including internal design and operations staff, external contractors, and technical consultants, specializing in building construction or renovation.
Knowledge of facilities management operations, building codes, laws, ordinances, regulations, and trades applicable to building construction, maintenance, and repair.
Knowledge of architecture, construction management, and mechanical, structural, and electrical engineering.
Knowledge of business and fiscal analysis, processes, and techniques related to project management in building, design, and construction, including evaluating data, making projections and cost estimates using business mathematics and basic statistical techniques.
Ability to read and understand proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction and building maintenance, and produce construction drawings and specifications.
Ability to draft correspondence and standard reports, produce PowerPoint presentations, and present information orally to groups.
Ability to use computer applications including AutoCAD, word-processing, spreadsheets, databases, online systems, internet, online calendaring, and email.
Ability to maintain confidentiality and exercise judgment and discretion.
Ability to handle sensitive interpersonal situations with tact, diplomacy, and professionalism, and respond appropriately to conflicts and problems.
Ability to initiate and foster communication and teamwork, maintain a cooperative and productive work atmosphere, and establish effective working relationships with a diverse population.
Ability to communicate information clearly and understandably, verbally and in writing.
Mastery of English grammar, spelling, and punctuation, with the ability to proofread and edit.
Ability to interpret, communicate, and apply administrative regulations, codes, policies, procedures, and precedents.
Must possess or be able to obtain a valid California driver's license.
Responsibilities
Coordinate and direct facilities planning, renovation, and relocation projects; develop space requirements and design criteria with architects to support efficient space management and anticipate long-term needs and technological developments.
Evaluate space and logistical requests and solutions for alignment with the Getty's goals, and ensure designs, processes, and specifications meet Getty needs.
Establish project budgets and timetables, monitor expenditures and schedules, and coordinate meetings with contractors, consultants, and affected personnel.
Monitor field work to ensure adherence to program and budget; research problem areas and recommend cost-effective solutions that meet program requirements.
Perform project management throughout development, planning, design, construction, and final close-out, interfacing with departments, staff, administrators, curators, building and fire departments, consultants, contractors, and vendors.
Coordinate management of large capital and renewal projects, including CEQA coordination, preliminary studies, programming, initial design concepts, job-start meetings, and communications with campus users about project design, activities, and timelines.
Develop budgets and track expenditures; oversee and assist with internal reviews and external reviews.
Assist in preparing documentation required for management approval of projects.
Prepare and administer project documentation; maintain and organize capital project files; prepare capital project estimates and manage budgets; prepare design and construction reports for accounting, contracting, projects, and related activities.
Conduct project presentations and prepare update reports.
Represent the Getty during construction phases and regularly interact with project architects, contractors, project managers, construction managers, internal clients, inspectors, and other representatives.
Coordinate design and construction activities with Getty departments and prepare and present periodic project reports.
Ensure construction contract stipulations are met and designated agencies are kept informed; translate user needs into modifications and ensure final building specifications are acceptable to the Getty.
Conduct and coordinate plan checks; review plans, specifications, bidding documents, and cost estimates for project constructability and building-code compliance.
Assist in developing and managing long-range planning studies.
Perform other project-related and departmental duties as assigned.
Apply the Getty aesthetic program and standards, accessibility regulations, and accepted project-management methodologies to plan, evaluate, and manage multiple architectural projects, including interior remodels.
Monitor project quality to ensure deliverables meet project contracts or specifications; identify project risks and difficulties and develop mitigation strategies.
Explain project methodology and processes to interested groups and team members, and compile and distribute project information, status reports, and budget-expenditure reports.
Desired Qualifications
Eight or more years of experience is preferred.
An architectural license, Professional Engineering license, or Certified Construction Manager (CCM) credential is preferred.
Ability to quickly learn complex organizational and management structures and adapt to organizational, procedural, technological, and policy changes.
Working knowledge of office automation and computer applications including AutoCAD, MS Word, Excel, Access, PowerPoint, email and calendaring programs, and financial/accounting programs.
A team-oriented and collegial management style.
Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
Job Summary
Coordinates and directs facilities planning, renovation, and relocation projects for the Getty. Develops space requirements and design criteria with architects to ensure efficient space management and operation and to anticipate long- term needs and technological developments. Evaluates space, logistical requests and solutions for conformity with the Getty’s overall goals. Ensures that design, processes, and specifications align with Getty needs and goals. Establishes project budgets and timetables, monitors expenditures and schedules and coordinates meetings with outside contractors, consultants, and personnel affected by the projects. Monitors the progress of work in the field in order to ensure adherence to program and budget. Researches problem areas and recommends cost effective solutions that meet program requirements. Performs complex project management work including all aspects of project management during development, planning, design, construction, and final close-out. This position is required to interface with a variety of departments, including staff, administrators, curators, LA Department of Building and Safety, LA Fire, various professional consultants, contractors, and vendors, etc.
Major Job Responsibilities
Coordinates the project management of large capital and renewal projects including CEQA coordination, preliminary studies, programming, initial design concepts, job start meetings, and keeping campus users informed about project design, activities, and timelines
Develops budget and tracks budget expenditures; oversees and assists in internal reviews and external
Assists in the preparation of documentation required for project approval by management
Prepares and administers project documentation; maintains and organizes capital project files; prepares capital project estimates and manages project budgets; prepares design and construction reports for accounting, contracting, projects and related activities
Conducts project presentations and update reports
Represents the Getty during construction phases of capital projects and regularly interacts with project architects, contractors, project managers, construction managers, internal clients, inspectors and other representatives;
Collaborates and coordinates design and construction activities with Getty departments. Working collaboratively, prepares and may present periodic project reports
Ensures that construction contract stipulations are met and that designated agencies are kept informed of progress; translates user needs into modifications and ensures that final building specifications are acceptable to the Getty
Conducts and coordinates plan checks; reviews plans, specifications, bidding documents, and cost estimates for capital projects to ensure project constructability and building code compliance
Assists in the development and management of long range planning studies
Performs other project-related and departmental duties as assigned
Strong knowledge of Getty aesthetic program and ability to execute work in accordance with standards
Sound knowledge of accessibility regulations
Sound ability to manage architectural projects including interior remodels.
Ability to multitask and execute several simultaneous projects
Coordinates, plans, and evaluates projects using accepted project management methodologies
Monitors and manages project quality to ensure project deliverables are acceptable and fulfill the terms of the project contract or specifications
Identifies potential project risks and difficulties and designs strategies to mitigate or avoid them
Communicates and explains project methodology and processes to interested groups and team members
Compiles and distributes project information, project status reports, and project budget expenditures
Qualifications
Bachelor’s degree in Architecture, Engineering, Construction Management or related field. Architectural, Professional Engineering License, or Certified Construction Manager (CCM) preferred.
5-8 years of progressive experience in the building design and construction industry or in the area of project management; 8+ years preferred
Project management of at least 3 projects with budgets greater than $30M
Knowledge, Skills and Abilities
Comprehensive knowledge of civil engineering, architecture, construction management, structural and mechanical engineering
Demonstrated experience with project management, construction administration, and/or construction management including a thorough knowledge of building materials, costing procedures and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods.
Demonstrated experience in effective team management with a proven ability to organize and manage teams, including internal design and operations staff, external contractors and technical consultants, specializing in building construction or renovation.
Thorough knowledge of a wide range of facilities management operations and general knowledge of building codes, laws, ordinances and regulations, and trades applicable to building construction, maintenance, and repair.
Knowledge of architecture, construction management, and mechanical, structural and electrical engineering.
Knowledge of business and fiscal analysis, processes, and techniques related to project management in building, design and construction including an ability to evaluate data and make accurate projections and cost estimates using business mathematics and basic statistical techniques.
Knowledge of or ability to quickly learn complex organizational and management structures and an ability to adapt to the dynamics of organizational, procedural, technological and policy change.
Ability to read and understand proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction and building maintenance, and produce quality construction drawings and specifications
Ability to draft and compose correspondence and standard reports including producing PowerPoint presentations and effective oral presentations to groups.
Excellent organizational and time management skills with the ability to maintain a high degree of accuracy while setting own priorities to coordinate multiple assignments with fluctuating and time-driven deadlines.
Demonstrated ability to use a variety of computer applications including AutoCAD, word-processing, spreadsheets, databases, online systems, and internet as well as online calendaring and email.
Demonstrated ability to maintain a high degree of confidentiality including an ability to apply a high level of judgment and discretion on a consistent and continuing basis.
Demonstrated ability to use tact, diplomacy and professionalism to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the Getty with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent communication skills with an ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
Thorough mastery of English grammar, spelling and punctuation with a demonstrated ability to proofread and edit.
Demonstrated ability to adapt to organizations, procedural, policy, and technological changes
Strong ability to interpret, communicate, and apply administrative regulations, codes, policies, procedures, and precedents
Team oriented and collegial management style
Working knowledge of office automation and computer applications including AutoCAD; MS Word, Excel, Access, PowerPoint; email/calendaring programs; and financial/accounting programs
Must possess or be able to obtain a valid California driver’s license.
Benefits and Perks
Here are just some examples that Getty offers/provides for full-time employees:
Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
403(b) Employee Investment retirement plan – with up to 5% Getty Match
Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
Educational Assistance and professional development
Paid Vacation, Sick and Personal Days
12 Paid Holidays
Many positions have bi-weekly Off-Fridays
On-Site Fitness Center at Getty Center
Community service opportunities
To learn more about our comprehensive benefits and long list of perks, go to Getty HR.