Executive Assistant and Office Manager

Company Overview

Soros Fund Management LLC (SFM) is a global asset manager and family office founded by George Soros in 1973. With $28 billion in assets under management (AUM), SFM serves as the principal asset manager for the Open Society Foundations, one of the world’s largest charitable foundations dedicated to advancing justice, human rights, and democracy.

Distinct from other investment platforms, SFM thrives on agility, acting decisively when conviction is high and exercising patience when it’s not. With permanent capital, a select group of major clients, and an unconstrained mandate, we invest opportunistically with a long-term view in a wide range of strategies and asset classes, including public and private equity and credit, fixed income, foreign exchange, and alternative assets. Our teams operate with autonomy, while cross-team collaboration strengthens our conviction and empowers us to capitalize on market dislocations.

At SFM, we foster an ownership mindset, encouraging professionals to challenge the status quo, innovate, and take initiative. We prioritize development, enabling team members to push beyond their roles, voice bold ideas, and contribute to our long-term success. This culture of continuous growth and constructive debate fuels innovation and drives efficiencies.

Our impact is measured by both the returns we generate and the values we uphold, from environmental stewardship to social responsibility. Operating as a unified team across geographies and mandates, we remain committed to our mission, ensuring a meaningful, lasting impact.

Headquartered in New York City with offices in Greenwich, Garden City, London, and Dublin, SFM employs 200 professionals.

Job Overview

SFM is seeking an administrative professional to work full-time, in person, out of our Greenwich, CT office. This role combines executive-level administrative support with office management responsibilities. The successful candidate will provide high-touch administrative support to investment professionals and key business leaders while also overseeing day-to-day operations of a 10-20 person office space.  This individual will also serve as back-up to the US Office Manager and to other executive/administrative assistants as needed, and will take on ad-hoc projects as they arise. The ideal candidate is highly organized, discreet, and comfortable operating in a fast-paced environment with competing priorities. 

Major Responsibilities

1. Manage day-to-day office operations
   • Coordinate with the US Office Manager on service calls and third-party vendors to resolve facility issues (HVAC, electrical, minor repairs, etc.)
   • Control office inventory and manage relationships with food service, mail room, and cleaning vendors
   • Review and process invoices related to CT office facilities
   • Serve as back-up to the US Office Manager when out
2. Provide Administrative support to up to four (4) senior investment professionals/key business leaders
   • Triage incoming calls, handling directly where possible and escalating as needed
   • Manage complex calendars with discretion, scheduling and confirming meetings, sending reminders, and assisting with material preparation and distribution
   • Coordinate domestic and international travel arrangements
   • Build and maintain external relationships critical to the teams' success (e.g., brokers, company management teams)
   • Prepare meeting summaries, notes, presentations, memos, board reports, and other correspondence
   • Process travel and expense reports via Workday
   • Support department projects as needed
   • Provide back-up coverage for other executive/administrative assistants
   • Handle occasional personal tasks
3. Support ad-hoc projects across the office and broader team as needed.

What We Value

• Must show an owner’s mindset and a strong willingness to take on new tasks and responsibilities as needed
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Advanced PowerPoint skills, with experience creating slide decks for senior executives
• Able to work effectively in a fast-paced environment
• Exhibit professionalism always
• Capable of managing multiple projects simultaneously and expeditiously.
• Able to be flexible and proactive
• Experience supporting a senior individual and/or managing an office space is a plus

We anticipate the base salary of this role to be between $100,000-$125,000. In addition to a base salary, the successful candidate will also be eligible to receive a discretionary year-end bonus.  SFM also offers eligible employees a benefits package that includes health insurance, life and disability insurance, retirement benefits, paid leave and other employee benefit programs, subject to applicable eligibility requirements and the terms of the relevant plans and policies.

In all respects, candidates need to reflect the following SFM core values:

Smart risk-taking   //   Owner’s Mindset   //   Teamwork   //   Humility   //   Integrity