Finance Manager

Job Posting Title:

Finance Manager

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Hiring Department:

Financial and Administrative Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of university staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas: a defined benefit retirement plan
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Must be authorized to work in the United States on an ongoing, full-time basis for any employer without sponsorship.

Purpose

Reporting to the Director of Accounting and Financial Management (AFM) on Treasury, Risk and Payment Information. This position heads the Cash Management section of AFM.

Responsibilities

• Provide Leadership by developing personnel. Evaluate, recommend, and implement process improvements for quality and efficiency. Assist supervisors in maintaining balancing between daily tasks and strategic direction.
• Assist Financial Analyst with various banking issues and bank communications.
• Administration and monitoring of all credit card operations in coordination with Merchant Services Assistant Director.
• Review and verify Petty Cash Reconciliations.
• Supervise all bank account reconciliations, including credit card bank account. Provide advice and assistance to support personnel to keep all reconciliations accurate, current and completed efficiently.
• Backup for all local banking functions as needed.
• Work with Director to support state accounting and reconciliation functions.

Required Qualifications

• Bachelor's Degree in Accounting, Finance, Management, or Business Administration and at least 3 years of Supervisory Experience and at least 6 years in Professional level accounting or financial experience.

• Exceptional organizational skills and ability to track multiple projects and tasks simultaneously.
• Ability to create and maintain comprehensive project documentation, training materials, and presentations targeting both business and technical audiences.
• Excellent written, verbal, and visual communication skills and a demonstrated ability to collaborate with individuals with varying skills and backgrounds at all levels within a complex and decentralized organization.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Deep knowledge of UT and/or state financial policies and systems (e.g., *DEFINE, USAS, Workday HCM).

• 5+ years of experience in financial analysis, accounting, merchant services, or other positions which provided knowledge of public sector accounting and/or merchant support practices, administrative procedures, and related state and federal regulatory laws.
• Knowledge of Generally Accepted Accounting Principles (GAAP) and standardized financial, accounting and auditing practices.
• Certified Public Accountant (CPA) or CTP
• Previous experience working in a university setting and/or other public sector experience.
• Experience working with vendors and key internal stakeholders (e.g. Information Security Office, ITS Networking, Procurement and Payment Services) at The University of Texas at Austin or in another university setting.
• Experience with software and applications necessary for written communication and cloud-based storage and communication (e.g. Microsoft Teams, Outlook, Box).

Salary Range

• $ 82,000 + depending on qualifications

Working Conditions

• The position provides for work-life balance with a typically 40- hour work week that includes flexible work arrangements.
• In person position with possibility of a hybrid work schedule.
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity (ex: using a mouse)

Work Shift

• Monday – Friday; flexible schedule to be determined during the hiring process

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.