Technology Programs Administrative Assistant
No salary listed
Mid
Bachelor's, Associate's
Pittsburgh, PA, USA
HybridHybrid position based in Pittsburgh, Pennsylvania.
Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
- A high school diploma is required.
- At least three years of administrative, project coordination, operations, or program support experience is required.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word, is required.
- Experience with Microsoft Teams is required.
- Exceptional organizational and time management skills are required.
- Strong written and verbal communication skills are required.
- Ability to manage multiple priorities in a fast-paced environment is required.
- A high level of professionalism and attention to detail is required.
- Ability to maintain confidentiality and exercise sound judgment is required.
Responsibilities
- Coordinate project kickoff meetings, recurring meetings, and customer meetings.
- Prepare agendas, capture meeting notes, document action items, and track follow-up activities.
- Maintain project schedules and calendars.
- Organize and maintain operational project files, including OneDrive and Salesforce.
- Ensure proper document naming conventions, version control, and records management.
- Upload project deliverables to sponsor portals and collaboration platforms.
- Maintain project documentation throughout the project lifecycle.
- Compile weekly activity reports, quarterly reports, program metrics, and executive summaries.
- Gather status updates from Project Managers and Program Directors.
- Prepare PowerPoint presentations for leadership meetings and program reviews.
- Maintain standardized report templates.
- Coordinate invoices and administrative documentation.
- Track administrative project deadlines and deliverables.
- Assist with travel arrangements and expense reporting.
- Coordinate visitor logistics, workshops, demonstrations, and program events.
- Maintain and ensure distribution lists are updated.
- Prepare Technology Programs staff meeting materials.
- Support onboarding activities for new Technology Programs employees.
- Maintain departmental standard operating procedures and templates.
- Assist with documentation requests.
- Coordinate office and project supply requests.
- Support continuous process improvement initiatives.
- Serve as the primary administrative resource for the Technology Programs department.
- Collaborate with Finance, Contracts, Human Resources, Business Development, Communications, and Executive Administration to ensure smooth execution of departmental activities.
- Build productive working relationships with project teams, members, sponsors, and external partners.
Desired Qualifications
- An Associate’s or Bachelor’s degree in Business Administration, Communications, Project Management, or a related field is preferred.
- Experience supporting engineering, technology manufacturing, or research organizations is preferred.
- Experience using Salesforce or similar customer relationship management platforms is preferred.
- Experience supporting government-funded programs or nonprofit organizations is preferred.
- Experience maintaining project documentation and reports is preferred.
- Experience coordinating meetings, events, and travel is preferred.
About the company
The ARM Institute helps accelerate the use of robots and related technologies in U.S. manufacturing. It builds a large network of industry, academic, and government partners to speed up research, development, and deployment of robotics, autonomy, and artificial intelligence so manufacturers of all sizes can adopt them. It also runs programs to train workers to operate and manage these advanced systems. By coordinating funding and collaboration, the ARM Institute aims to strengthen the economy, improve national security, and increase the country’s global competitiveness. Its work is part of the Manufacturing USA network and is funded by the U.S. Department of Defense, with plans to host major manufacturing initiatives at Hazelwood Green in Pittsburgh as a hub for future production technologies.
Company Size
11-50
Company Stage
N/A
Total Funding
N/A
Headquarters
Pittsburgh, Pennsylvania
Founded
2017
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Simplify's Take
What believers are saying
- June 24, 2026 launch broadened RoboticsCareer.org around physical AI, attracting 119,000 users in 2025.
- September 3, 2026: ARM won nearly $90M for ten projects at 12 military sites.
- November 17-19 member meeting in Pittsburgh strengthens deal flow, hiring, and consortium retention.
What critics are saying
- ARM depends on DoD funding; a 2027 budget cut would hit core programs immediately.
- If federal priorities shift toward defense primes, ARM becomes a grant-dependent convening shop.
- Membership-gated project calls exclude nonmembers; weak consortium renewal shrinks pipeline by 2027.
What makes Advanced Robotics for Manufacturing unique
- Only national robotics manufacturing job-and-training platform, RoboticsCareer.org, updated daily with 18,000+ jobs.
- 500+ members across industry, academia, and government standardize physical AI competencies and pathways.
- Pittsburgh's Mill 19 hub co-locates with Carnegie Mellon and Hazelwood Green robotics assets.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- Health Savings Account/Flexible Spending Account
- Hybrid Work Options
- Paid Vacation
- Paid Holidays
- Parental Leave
- Home Office Stipend
- Phone/Internet Stipend