Accounts Payable Assistant - Utilities

About Vivmark Residential:

Vivmark Residential exists to set the mark for what home can be. Formed through the merger of AvalonBay Communities and Equity Residential, Vivmark brings together two industry leaders with a shared commitment to excellence, innovation, and delivering exceptional living experiences. Our vision is to be the most trusted and best-performing rental housing company in America - one that continues to get better as it grows. And we're looking for people who want to help us do it.

As an owner, developer, and manager of more than 180,000 apartment homes in major markets across the US, we have the scale to offer something most companies can't. At Vivmark, team members move up and across functions, markets, and disciplines, building lasting careers. We invest in team members’ growth, development, and capabilities that make them and us better, and we hold ourselves to the highest standard as an employer.

The best people want to work here. We hope you're one of them.

We Offer: A competitive benefits package that supports your health, financial well-being, and work-life balance, including medical, dental, and vision coverage, a 401(k) with company match, paid vacation and company holidays, and exclusive team member housing discounts. 

Vivmark, an S&P 500 real estate company, is in search of a resourceful, efficient, detail-oriented financial professional and team player to join our Augusta Accounting team, As an Accounts Payable Assistant, you will be responsible for the accurate and timely data entry of all utility invoices into the accounting system (Energy CAP), ensuring that all bills are received timely and addressing any billing issues that may arise with utility vendors — ultimately helping our property teams to deliver a remarkable living experience to our residential customers.

WHO YOU ARE:

• A Strong Communicator. Your writing and speaking skills are clear and effective, helping you connect well with others. 
• Organized and Confident. You are flexible, composed, and able to prioritize multiple tasks and deadlines simultaneously while confidently interacting with individuals across all levels of the organization. 
• Motivated. You invest extra energy to reach your goals.
• A Solution-Oriented Team Player. You are united with teammates, follow through on commitments, and let co-workers and business partners know that they matter.
• Energetic and Positive. You are an outgoing, gregarious brand ambassador who motivates and excites others to elevate their performance.

WHAT YOU’LL DO:

• Accurately process utility invoices of various complexity into the accounting system meeting department defined metrics.
• Review invoices for accuracy regarding credits and underpayments.
• Communicate with on-site property teams regarding billing variances.
• Assist with phone calls from vendors and internal customers with billing inquiries.
• Research and resolve incomplete invoice issues in a timely manner, according to established department procedures.
• Escalate items to appropriate departments when applicable.
• Communicate with vendors to resolve issues related to billing issues (i.e. bill credits, missing bills, unapplied payments).
• Supply vendors with supporting documentation to resolve billing issues in compliance with established department guidelines.
• Assist in matching checks to remittances.
• File information as defined by the Division Controller.

LOCATION:

• 2743 Perimeter Parkway Augusta, GA (this role is not open for hybrid or remote).

SCHEDULE:

• Monday-Friday 8:00am-4:30pm EST.

REQUIREMENTS  

• High School Diploma or equivalent and some office experience required; some mailroom experience and data entry experience preferred.
• Strong email and telephone communication skills required.
• Above average 10-key skills, analytical skills, and accurate typing skills essential.

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