Reward Gateway

Platform for employee engagement and recognition

Workspace Experience Team Member

Administrative SupportUpdated on Nov 13

Part-timeSofia, Bulgaria€7.3k /yrIn-person

About the Job

Requirements

Fantastic organizational and problem-solving skills.
Great attention to detail.
Excellent interpersonal and customer service skills.
Ability to work in a team environment and with stakeholders at various levels.
Ability to organize and manage own workload and collaborate with others.
Good written and verbal communication skills in Bulgarian and English.

Responsibilities

Take ownership of local traditions, calendar events, and celebrations.
Provide an end-to-end experience for employees and visitors as custodian of the Workspace element of employee engagement in Sofia.
Maintain awareness of global people objectives and strategy, and deliver local experiences and events that align with that strategy.
Maintain the reception area and manage office security systems and access for Sofia.
Receive and distribute office mail and parcels.
Monitor overall tidiness and ensure the day-to-day smooth running of the office.
Manage bookings and prepare meeting rooms for team events, including tidying and setting out refreshments and stationery as required.
Maintain supplies of stationery and office equipment.
Manage the variety of food and drinks in the Sofia office in alignment with the Plovdiv Workspace team, and place regular orders as needed.
Develop and implement office policies, procedures, and standards to guide office operations.
Store, process, and record received financial documents in financial systems as needed.
Manage office safety activities, conduct office tours for new employees and visitors, and communicate office and maintenance updates through relevant channels.
Communicate with the business building’s management as necessary.
Communicate with local suppliers regarding orders and deliveries, and explore more efficient supplier partnerships to simplify ordering and ensure consistent supply and spending.

Desired Qualifications

Experience with Microsoft Office.

Reward Gateway, together with Edenred, are a global market leader in benefits and employee engagement. We help our clients and their leaders to transform employee experience that will attract, engage and retain top talent through employee benefits, strategic reward and recognition, well-being, and much more.

With our shared missions of ‘Making the World a Better Place to Work” and ‘Enriching connections, For good’. You’ll be contributing to improving employee engagement and building better, stronger, and more resilient organizations to improve people’s daily lives. Our shared mission guides our actions, and charts a sustainable path to a better future.

Our mission is to make the world a better place to work and to achieve this mission we need a Workspace Experience Team Member that is focused on providing the best experience to RG guests and RG people in our Sofia office. Your objective is to deliver amazing office experience to employees and guests. You will do this by ensuring our offices run professionally, smoothly, and effectively, enable our people to do their best work and be the most productive, and inspire visitors to build long-term relationships with RG.

This is a part-time position, 20 hours per week. Working hours: 09h00am -13h00pm - Monday to Friday.

Office Experience

Take ownership of the local traditions and calendar events and celebrations
Be a custodian of the Workspace element of employee engagement in Sofia - this means provide an amazing end to end experience to our people and visitors
Think Global and Act Local - meaning maintain high awareness on our people objectives and strategy globally, and deliver local experience and events that support and align with this strategy

Office Management

Maintaining the reception area and managing the office security systems & access for Sofia.
Receiving and distributing office mail & parcels
Monitoring the overall tidiness and ensuring the day-to-day smooth running of the office
Managing bookings and preparing meeting rooms for team events (tidying, setting out refreshments & stationery as required)
Maintaining supplies of stationery and office equipment
Manage the food and drinks variety in the Sofia office in alignment with the Plovdiv Workspace team to ensure a balanced offering. Make regular food and drinks orders as needed.
Develop and implement office policies, procedures and standards to guide the operation of the office
Storage, processing and recording of all received financial documents (as needed) in the financial systems
Managing office safety activities, office tours for new employees & visitors, and communicating in the relevant office channels on things happening and connected to the maintenance of the office
Communication with the management of the business building as necessary
Communication with local suppliers connected to orders and deliveries. Explore more efficient supplier partnerships to create a straightforward ordering process and secure consistent supply and spend.

Fantastic organizational and problem solving skills
Great attention to detail
Excellent interpersonal and customer service skills
Ability to work in a team environment, and with stakeholders at various levels
Ability to organize and manage own workload, and collaborate with others to get things done
Good communication skills- written and verbal, in Bulgarian and English
Experience with Microsoft Office would be an advantage

About the Company

Reward Gateway

Platform for employee engagement and recognition

Reward Gateway provides a subscription-based platform for employee engagement and recognition, including rewards, recognition, internal communications, surveys, and cost-saving benefits. It helps employers attract and retain talent by building a culture of recognition and supporting productivity. The platform serves a global audience across many industries and emphasizes data security with ISO27001 and high customer satisfaction (NPS 72). Its goal is to improve engagement and morale by delivering practical tools that people feel and use daily.

Company size: 501-1,000
Company stage: Acquired
Total funding: $192.8M
Headquarters: London, United Kingdom
Founded: 2006

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