Executive Assistant

Location

Brookfield Place New York - 250 Vesey Street, 15th Floor

Business - Private Equity

The Brookfield Private Equity Group has a 20-year track record of consistently generating strong investment performance. Leveraging its deep experience as a long-term owner and operator of world-class assets and businesses, the team is focused on acquiring high-quality businesses with barriers to entry and enhancing their cash flow capabilities by improving strategy and execution. The private equity group has over $131B of assets under management, with an integrated team of investment and operational professionals located in key regions around the world. Investors can participate in the growth of our industrial and services businesses through our publicly listed vehicle, Brookfield Business Partners, or through our private funds. Our flagship global private equity fund, Brookfield Capital Partners VI, is currently raising its sixth fund and has a diverse group of institutional partners from around the globe. Brookfield Business Partners is listed on the New York and Toronto stock exchanges (NYSE: BBU, TSX: BBU.UN). For more information, please visit our website athttps://bbu.brookfield.com.

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Brookfield is seeking an Executive Assistant to support multiple senior executives and their teams. The ideal candidate will be a self-starter who is detailed oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure while remaining positive, flexible, resourceful and efficient is key to this role. The demonstration of a high level of professionalism and confidentiality is crucial.

Job responsibilities include, but are not limited to:

General Administrative duties:

• Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones

• Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.

• Attention to formatting and a critical eye are required to review formatting, proofing, etc.

• Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills

• Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents

• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines

• Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives and proactively bring together appropriate people and resources to support the executives in addressing issues

• Work effectively without constant and direct supervision or guidance

• Promptly respond to requests with accuracy and a courteous demeanor

• Manage email filing and document preparation for internal and external meetings. Take minutes and dictation

• Additional administrative tasks including mailing, copying, binding, submitting and processing invoices

• Provide administrative support to other groups when time warrants, during absences, holidays etc.

• Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed

Qualifications/Candidate Profile:

• (5+) years’ experience supporting at the executive level

• Demonstrated ability to handle confidential information appropriately

• Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients).

• Ability to communicate effectively with all levels of employees, including senior executives and outside contacts

• Experienced with Concur and expense management

• Extremely organized with the ability to anticipate requests and be proactive

• Excellent written and verbal communication skills

• Ability to stay focused, efficient, and effective in managing multiple priorities

• Strong interpersonal skills and good judgment

• Team player

• Overtime as needed

• Bachelor’s degree required

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.