Publicis Groupe

Runs advertising and digital transformation services

AP Payment Associate

Accounts Payable/ReceivableConfirmed live in the last 24 hours

Full-timeManila, Metro Manila, PhilippinesNo salary listedIn-person

About the Job

Requirements

The role requires 1–2 years of experience in an accounts payable role.
The candidate should have financial accounting knowledge, particularly in accounts payable.
The candidate should have sound spreadsheet and analysis skills.
The candidate should have knowledge of BCC systems.
The candidate should have intermediate Excel skills.
The candidate should communicate effectively in written and oral form to ensure queries are understood and resolved within timeframes.
The candidate should be able to influence suppliers on process improvement and change management projects as appropriate.
The candidate should demonstrate attention to detail in a high-transaction environment across multiple agencies.
The candidate should be able to work independently while contributing to team delivery.

Responsibilities

Ensure all vendor invoices received, including media, non-media, and expense claims, are booked in the ERP within agreed timelines.
Communicate account queries and disputes properly to vendors, agencies, and the internal Resources team.
Process staff expense claims according to the weekly timetable.
Pay intercompany and overseas suppliers and RTCIs.
Handle supplier, staff, and client queries promptly and efficiently.
Manage filing requirements, both written and online where appropriate.
Coordinate with agencies, clients, suppliers, and the Resources team to resolve issues and achieve target goals.
Resolve account queries and disputes promptly.
Complete supplier reconciliations within the monthly timetable.
Ensure payments to intercompany and overseas suppliers comply with guidelines and are made on time.
Maintain internal record management to comply with all audit standards.

Desired Qualifications

Experience in a fast-paced, high-volume accounts payable role is beneficial.
Experience in the media or advertising industry is advantageous but not required.

Company description

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the center of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com

Overview

The key Accountabilities are, but not limited to:

Ensure all vendor invoices received (media, non-media, expense claims) are booked in the ERP on the agreed timelines.
All account queries and disputed to properly communicated with vendors, agencies, and within Resources internal team
Processing of all staff expense claims against weekly timetable
Payment of intercompany and overseas suppliers and RTCI’s
Prompt and efficient handling of all supplier/staff/client queries
Management of all filing requirements both written and online where appropriate.

Coordination with Agency, clients, suppliers and within ReSources team to resolve issues that will achieve target goals
Ensure prompt resolutions of any account queries and disputes
Supplier reconciliations within monthly timetable
Payment of intercompany and overseas suppliers are within guidelines and on time
Ensuring all internal record management is maintained to comply with all audit standards

Experience/Qualifications

1 – 2 years of experience in AP role
Worked in a fast paced high volume AP role will be a benefit
Experience in media/advertising industry is an advantage but not necessary

Knowledge

Financial accounting knowledge, particularly in accounts payable
Sound knowledge of Spreadsheet and analysis skills

Skills (including technology)

Knowledge of BCC systems
Intermediate skills in Excel

Attributes/behaviours

Strong attention to detail within a high transactional environment across multiple agencies
Ability to communicate in both written and oral form to ensure queries are understood and resolved within timeframes
Ability to influence suppliers on process improvement and change management projects as appropriate
A team player who understands that working independently to achieve key tasks supports and enhances team delivering to customers.

About the Company

Publicis Groupe

Runs advertising and digital transformation services

Publicis Groupe runs advertising, media buying and digital transformation services for companies that want to reach consumers, coordinate campaigns and improve their business systems. Its agency network includes creative and media specialists, while Publicis Sapient builds and modernizes the technology behind clients' operations. Epsilon adds customer data and marketing technology that connect brands with audiences and measure campaign results. Clients pay for consulting, campaign creation and execution, with production and media costs billed through alongside the group's service work. Founded in 1926, Publicis Groupe is headquartered in Paris, France.

Company size: 10,001+
Company stage: IPO
Headquarters: Paris, France
Founded: 1926

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