A diploma or degree in Business Administration, Accounting, Finance, Public Administration, Education Administration, or a related field is required.
A minimum of 3–5 years of experience in financial administration, reporting, compliance coordination, or program administration is required.
Experience working with budgets, financial tracking, and reporting systems is required.
Advanced ACCPAC, Microsoft Excel, personal computer, and Microsoft Office skills are required.
Knowledge of M’Chigeeng First Nation goals and vision is required.
Knowledge of First Nation issues and challenges, with a proactive approach to finding solutions, is required.
Knowledge and understanding of Anishinabek culture, traditions, and history is required.
A Vulnerable Sector Screen and Criminal Record Check must be current within 30 days and provided as an original or certified copy.
Employees working with Education programs must have records clear of charges and convictions relating to child abuse, theft, drugs, or alcohol.
Responsibilities
Prepare the annual Education budget and financial forecasts.
Prepare and coordinate monthly, quarterly, annual, and ad hoc reports for funding agencies and organizational leadership.
Monitor compliance requirements for education programs, grants, contribution agreements, and funding arrangements.
Ensure reporting deadlines are met and supporting documentation is complete and accurate.
Maintain reporting databases, files, and records management systems.
Assist with developing internal controls and reporting procedures to improve accountability and compliance.
Monitor program deliverables and performance measures for alignment with funding requirements.
Support audits, file reviews, and compliance monitoring activities.
Track departmental budgets, expenditures, and funding allocations.
Reconcile financial information and monitor budgets.
Prepare financial summaries, expenditure reports, and variance analyses.
Coordinate invoice processing, purchase requisitions, and payment documentation.
Coordinate financial planning and translate funding agreements as needed.
Work with MFN Finance to ensure financial records are accurate and compliant.
Monitor grant and program spending to keep expenditures within approved budgets.
Maintain confidentiality and uphold records management standards.
Support departmental planning initiatives and special projects.
Coordinate procedures to ensure funds received are properly documented, signed, and recorded.
Work with MFN central finance to ensure proper procedures are established and implemented.
Translate financial data into accurate narrative reports.
Provide technical support on accounting, budgeting, reporting, and forecasting to senior management and program staff.
Monitor administrative accounts and maintain accurate records for service delivery programs.
Ensure compliance with generally accepted accounting principles, M’Chigeeng First Nation By-Laws, and finance and administrative codes, policies, and procedures.
Develop and maintain reporting templates and standardized processes.
Provide administrative support to Education leadership as required.
Assist the Director of Education with planning and implementing strategies to improve financial accountability within the Education Department.
Develop and implement an individual annual work plan with coordinated activities and priorities for meeting deadlines.
Assist with preparing monthly, quarterly, and annual statistical and financial reports.
Assist with developing and revising policies and procedures related to program delivery.
Assist the Director of Education with informed decisions and recommendations.
Support program staff responsible for completing financial program report submissions.
Desired Qualifications
Experience within education, the public sector, Indigenous organizations, or community administration is considered an asset.
Understanding and fluency in Ojibwe is an asset, along with willingness to learn the language.
Ability to work independently with strong time-management and organizational skills to meet deadlines.
Excellent communication skills.
Position: Education Finance Manager
Department: Education
Classification/Level: PS-2
Employment Status: Regular Full-Time
Reporting Relationship
The Education Finance Manager will work under the direction of the Director of Education in accordance with reporting obligations of M’Chigeeng First Nation Administration.
Position Summary
The position supports program accountability by ensuring funding agreements, reporting obligations, financial processes, and departmental records are completed accurately and within established timelines.
The Education Finance Manager is responsible for managing and maintaining all the funding agreements, budgets, and financial transactions, and preparing reports for the Education Department to ensure compliance is met and in accordance with contract agreements.
Duties & Responsibilities
Financial
Prepare annual Education budget and financial forecasting activities.
Prepare and coordinate monthly, quarterly, annual, and ad hoc reports required by funding agencies and organizational leadership.
Monitor compliance requirements related to education programs, grants, contribution agreements, and funding arrangements.
Ensure reporting deadlines are met and supporting documentation is complete and accurate.
Maintain reporting databases, files, and records management systems.
Assist in developing internal controls and reporting procedures to improve accountability and compliance.
Monitor program deliverables and performance measures to ensure alignment with funding requirements.
Support audits, file reviews, and compliance monitoring activities.
Track departmental budgets, expenditures, and funding allocations.
Reconcile financial information and budget monitoring.
Prepare financial summaries, expenditure reports, and variance analysis.
Coordinate invoice processing, purchase requisitions, and payment documentation.
Coordinate financial planning and translate funding agreements as needed
Work collaboratively with MFN Finance to ensure financial records are accurate and compliant.
Monitor grant and program spending to ensure expenditures remain within approved budgets.
Maintain confidentiality and ensure records management standards are upheld.
Administration
Support departmental planning initiatives and special projects.
We will be well-versed in costing, controlling, financial reporting, and strategic planning.
Coordinates procedures to ensure proper documentation of all funds received, signed and recorded
Works directly with MFN central finance to ensure proper procedures are in place and implemented
Translates financial data into accurate narrative reports
Provides ongoing technical support on accounting, budgeting, reporting, and forecasting to senior management and program staff
Monitors current administrative accounts and ensures accurate records for all service delivery programs
Ensures compliance with the generally accepted accounting principles and M’Chigeeng First Nation By-Laws, and finance and administrative codes, policies, and procedures.
Develop and maintain reporting templates and standardized processes.
Provide administrative support to Education leadership as required.
Planning
Assist the Director of Education with the planning and implementation of strategies for improved financial accountability within the education department
Develops and implement and individual annual work plan with coordinated activities and priorities for meeting deadlines
Assists in the planning and preparation of monthly quarterly and annual statistical and financial reports
Assist in the development and revision of policies and procedures related to program delivery
Assist the Director of Education in making informed decisions and recommendations
Assist and provide support to program staff responsible for completing financial program report submissions
Qualifications/Requirements
Diploma or Degree in: Business Administration / Accounting / Finance / Public Administration / Education Administration / or Related field
Experience
Minimum 3–5 years of experience in financial administration, reporting, compliance coordination, or program administration.
Experience working with budgets, financial tracking, and reporting systems.
Experience within education, public sector, Indigenous organizations, or community administration is considered an asset.
Other:
Advanced ACCPACC, Excel, and PC skills, working knowledge of Microsoft Office
Strong advocate and knowledge of MFN goals and vision
Knowledge of First Nation issues and challenges and is proactive in finding solutions
Have knowledge and understanding of the culture, traditions and history of the Anishinabek
Understanding and fluency of Ojibwe language is an asset and willing to learn the language
Ability to work independently with strong time management and organizational skills to meet deadlines
Excellent communication skills and always maintains a high level of confidentiality
CRC/VSS requirement, must be thirty (30) days current and must be an original or certified copy
CRC/VSS Rationale
CRC/VSS must be current thirty (30) days and be an original or certified copy. All individuals employed with MFN Education programs are required to submit a Vulnerable Sector Screen and Criminal Record Check. A Vulnerable Sector Screen is required as these employees will be working directly with students; therefore, individuals must have a record clear of any charges and convictions relating to child abuse of any kind, and theft, drugs and/or alcohol.
Interested applicants must submit a letter of interest, resume, three reference contacts (2 employment and 1-character reference to be contacted upon successful interview) to this posting or the address below:
Education Finance Manager c/o Human Resources M’Chigeeng First Nation Administration, P.O. Box 333 M’Chigeeng, ON P0P 1G0 Or via Email: [email protected]