Graduate Assistant Intern - SharePoint & Digital Workplace

Job Posting Title:

Graduate Assistant - SharePoint & Digital Workplace

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Hiring Department:

Department of Asian Studies

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

5

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Nov 09, 2026

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Position Duration:

Expected to Continue Until Apr 16, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Job Details:

The Department of Asian Studies was created in 1994 to provide a focus within The University of Texas at Austin for the creation and dissemination of knowledge about Asia, principally East Asia (China, Japan, and Korea) and South Asia (India, Pakistan, Bangladesh, Sri Lanka, Nepal, and Afghanistan). With over forty instructors, the department is one of the largest and most distinguished in the country. We offer courses in nine Asian languages: Bengali, Chinese, Hindi, Japanese, Korean, Malayalam, Sanskrit, Tamil, and Urdu. The Department teaches the histories, cultures, religions, and literatures of Asia, as well as the contemporary issues facing Asian countries from economic and ecological issues to security and ethnic conflicts.

The department houses the Center for East Asian Studies, dedicated to promoting the study of East Asia within The University of Texas. The Center for East Asian Studies houses the JapanLab, a Digital Humanities project. The JapanLab brings students and faculty together to create engaging educational video games about Japanese history, culture, and language for use in Japanese Studies classrooms. You can play games, find lesson plans and resources for teaching, or learn about bringing the JapanLab framework to your institution. We believe that JapanLab offers an exciting and innovative model for Japanese Studies in the twenty-first century. By combining game design with faculty-guided research, the JapanLab model provides an intensive, hands-on learning experience in which students deepen their knowledge of Japan, build practical digital skills, and produce high-quality educational resources for use in the classroom.

In addition, the department also houses the Center for Taiwan Studies. The center brings distinguished visitors from Taiwan to campus, supports student and faculty research on Taiwan, hosts a variety of international symposia and offers courses in language, culture, history and society of Taiwan.

Purpose:

This position is for a 5 hours per week for the Fall 2026 and Spring 2027 semesters.

The SharePoint & Digital Workplace employee will support the department's ongoing transition to a more collaborative and efficient digital workplace using Microsoft 365. This position will help the department organize information, improve internal communication, and develop a user-friendly SharePoint site and resources that make it easier for staff to find information and work together.

The position offers hands-on experience in digital workplace design, knowledge management, business process improvement, user experience, and organizational communications while working closely with staff across multiple areas.

Responsibilities:

• Develop and maintain SharePoint site and digital content by creating accessible, user-friendly pages; organizing information; migrating content from legacy locations; and ensuring consistency and organizational branding, navigation, and accessibility standards.
• Assist with business process improvement projects by documenting workflows, identifying opportunities to streamline administrative processes, and developing digital solutions using Microsoft Forms, Microsoft Lists, Power Automate, and One Drive to improve efficiency and collaboration.
• Provide user support and develop training resources by assisting staff with SharePoint and Microsoft 365 tools, creating quick-reference guides and instructional materials, testing new features, gathering user feedback and helping troubleshoot common usability issues.

Required Qualifications:

• Current graduate student.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Comfortable learning new technology and software applications.
• Experience with Microsoft Office applications, specifically SharePoint and Microsoft Forms.
• Interest in user experience, information organization, communications, technology, or project management.
• Ability to work independently while managing multiple assignments.

Salary Range:

$17.00/hour at 5 hours per week.

Working Conditions:

• May work around standard office conditions, including repetitive use of a keyboard at a workstation.
• May stand or sit for long periods of time.

Work Shift:

• 5 hours per week. Schedule will be discussed at the interview and will be set by the supervisor and employee. Flexibility to work around class schedule.
• Requires onsite interaction with department staff and faculty.

Application Schedule and Job Date Information:

• Application review will begin on November 2, 2026.
• State date of the position will be November 9, 2026, or later.
• End date will be on April 16, 2026.
• Non-workdays are as follows: November 23, 2026 - November 27, 2026, December 14, 2026 - January 8, 2027, January 18, 2027, and March 15-19, 2027.

Required Materials:

• Resume
• Cover letter
• Letter of recommendation from a UT faculty member or someone who knows the candidate's professional qualifications pertinent to this position.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.