Executive Assistant

Job Description

We’re looking for a dedicated Austin-based Executive Assistant (EA) to provide high-trust support to our CTO. The EA will assist across multiple time zones (UK, South Africa, and US) and handle sensitive information in a highly regulated environment.

Job Responsibilities

• Dedicated individual to support the CTO – managing calendars, prepare and organize materials for meetings, board sessions, and presentations (and capture action items and follow up), priorities, and arrange travel in a fast-paced environment 
• Serve as primary point of contact between the CTO and internal teams, investors, partners, and external stakeholders
• Anticipate needs, proactively solve problems, and help the CTO stay focused on high-impact work
• Support operational tasks and special projects as needed, adapting quickly to shifting priorities
• Help streamline workflows, improve processes, and keep things moving as the company scales
• Daily use of company-provided or secure personal systems - MS Outlook calendars, confidential data, and internal systems
• Coordination and scheduling across multiple time zones
• May involve some tasks and support for other internal executives on an as-needed basis

Legal & Compliance Notice
Regulatory & Export Control Notice
Quantum Leap Energy (QLE) conducts business in the nuclear technology and advanced materials sectors, which are subject to strict export control, non-proliferation, and national security regulations.
 
Employment with QLE may require compliance with one or more of the following regulatory frameworks, depending on work location and role scope:

• United States: U.S. Department of Energy (DOE), Nuclear Regulatory Commission (NRC), and Export Administration Regulations (EAR) under the Bureau of Industry and Security (BIS).
• United Kingdom: Office for Nuclear Regulation (ONR), Department for Energy Security and Net Zero (DESNZ), and UK Strategic Export Control regulations administered by the Export Control Joint Unit (ECJU).
• South Africa: National Nuclear Regulator (NNR), Department of Mineral Resources and Energy (DMRE), and Non-Proliferation Council regulations under the Non-Proliferation of Weapons of Mass Destruction Act.

 
Certain positions may require “U.S. person” status (as defined by 10 CFR Part 810 or EAR Part 772) and/or the ability to obtain and maintain applicable export control authorizations or security clearances. QLE complies with all relevant national and international export control, non-proliferation, and security requirements in every jurisdiction in which it operates.
 
Equal Opportunity Statement
Quantum Leap Energy (QLE) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other protected characteristic under applicable law. 

Job Requirements

• 8+ years of experience partnering closely with C-level executives in fast-paced environments
• Thrive in a constantly evolving environment and stay calm under pressure
• Highly organized, detail-oriented, with the ability to stay composed under pressure, and move quickly without missing important details
• Able to anticipate needs, think a few steps ahead, and take initiative without being asked
• Communicate clearly and professionally with executives, teams, and external partners
• Handle confidential information with discretion and sound judgment, precision, and follow-through
• Highly adaptable, resourceful, and willing to roll up your sleeves to get things done
• Work from home flexible and as-needed in the local office, but ideally knows the Austin area inside and out – commute times, restaurant scene, venues, social events, hotels, and things to do, as well as helping make logistics seamless for visiting executives and guests
• Vast experience with MS Office suite
• Brings order, warmth to the office, and professionalism to everything they touch

Job Benefits

• Competitive base salary aligned to global compensation bands and local market data
• Bonus eligibility: Target % based on level and impact
• Equity participation: Reflecting your contribution to QLE’s long-term success
• Comprehensive benefits package and opportunities for global mobility across US, UK, and ZA operations

Salary

Minimum: 0
Maximum: 0
Currency: USD
Pay period: Annual
Additional info: Salary range DOE