Legal Administrative Specialist - Structured Transactions

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Structured Transactions Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.

Morgan Lewis recognizes the benefits of supporting flexible working arrangements. This position will reside in our Chicago, IL office with a hybrid in-office/remote working schedule. Flexibility with overtime is required.

What You'll Do

• Assist with transaction closings: prepare signature packets, compile executed documents and exhibits.
• Regularly utilize Task Delegation and Workflow Management software (BigHand) maintaining clear communication with team members regarding task status, priorities, workload distribution, and deadlines to support seamless workflow execution.

• Draft, edit, proofread and redline correspondence, memoranda, reports, and other legal business communications; prepare and maintain recurring reports; and ensure all work products meet established quality, accuracy, formatting, and firm standards
• Demonstrate a high level of internal and external client service; screen communication and respond promptly in a clear, concise, professional, and accurate manner.

• Coordinate meetings; arrange audio and video conferences; reserves conference rooms and arranges set-ups.

• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.

• Assist with time entry, the billing process includes proforma delivery, narrative edits and customized reports.

• Processes new business intake, related forms, and correspondence.

• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.

• Maintains electronic and/or physical files, calendars, correspondence, and collaborative workspaces; creates and maintains binders.

• Provides legal research, case support and project assistance.

• Assist with invoice submissions, process payment and reimbursement requests using Emburse.

Who we are looking for

• At least seven (7) years of administrative support experience required.

• Bachelor’s degree a plus.

• Previous law firm experience required, including closing and signature packet experience.

• Exhibits strategic thinking and initiative in handling assignments and projects.

• Demonstrates excellence in Microsoft Outlook, Word, Excel, Power Point, and portable document format (PDF) software.

• Demonstrates comprehensive knowledge of Practice Group skills and responsibilities.

• Performs at a high level of expertise and exercises independent judgment, analytical abilities and discretion.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

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For positions in Chicago, IL., the salary range for this job posting is: $72,200.00 - $115,550.00.

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.  If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [email protected]

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.