Full-Time
Operations Assistant
Stan/Eval
Deadline 8/10/27
Goldbelt
Alaska Native corporation
Compensation Overview
$48.76/hr
No H1B Sponsorship
Honolulu, HI, USA
In Person
Travel is required.
US Citizenship, US Top Secret Clearance Required
Category
 Administrative & Executive Assistance |
|---|
Required Skills
Microsoft Office
Requirements
- Proficiency in scheduling software and systems.
- Strong Microsoft Office skills.
- Excellent verbal and written communication skills to interact effectively with crew members and internal teams.
- Strong attention to detail and ability to multitask in a dynamic, high-pressure environment.
- Ability to think critically and make decisions quickly, especially in time-sensitive situations.
- Minimum 1–2 years of related experience.
- Must have a Secret clearance.
- Must be a United States citizen.
- Ability to travel.
Responsibilities
- Update and maintain FLIP/EFB procedures, systems, and databases in accordance with prevailing Air Force instructions governing EFB usage.
- Update, inventory, assign, and maintain EFB systems as an OMD Program Manager.
- Identify, address, and elevate EFB requirements and concerns to leadership and the MAJCOM EFB Program Manager as necessary.
- Attend monthly ACC PM meetings, address unit concerns, and brief updates to the Chief of Stan/Eval for unit implementation.
- Serve as the Wing EFB system administrator, configuring, issuing, tracking, updating, and maintaining devices; may also serve as the Wing EFB Mobile Device Management administrator.
- Assist Technical Order Distribution Officers in providing aircrews with current electronic flight publications and guidance on approved methods for keeping required publications up to date on EFBs.
- Work with unit CCV/SELO officers to provide aircrew with current electronic flight publications through approved Box, GoodReader, and ForeFlight methods.
- Provide the MAJCOM EFB Program Manager with feedback on operational assessments and EFB solution development.
- Assist with establishing an EFB Program Manager organizational email box.
- Assist with enforcing standardization and evaluation policy applicable to the EFB program, including currency of required flight publications.
- Work with unit RAs, 15/154 OG, and vendors to purchase annual technology refreshes and establish ACC baseline configuration standards on newly procured devices.
- Generate, publish, and track FCIFs/SIIs, using aviation operations knowledge to assist with implementation.
- Update, track, and generate aircrew evaluations using AF Forms 8, 3862, and 942; brief Squadron leadership weekly on status and scheduling concerns, and advise leadership on Air Force guidance concerning waivers and requalification requirements.
- Audit files across PEX, ARTIMS, Purebred, and DCAST to ensure compliance with rules and regulations.
- Generate AF Forms 1522 and 4324 to update aircrew qualifications.
- Implement Air Force guidance, including AFI 11-202v2, MDS Volumes 1–3, CAF Syllabus, Wing Program Guides, AFMAN 11-421, and AFMAN 11-418, while serving as a Unit subject-matter expert on operations and inspections.
- Review which pilots have evaluations due within the next 30 days.
- Update qualification records after completed flights.
- Prepare readiness briefings for the squadron commander.
- Audit Stan/Eval files to ensure inspection readiness.
- Maintain the Squadron Assessment Program Manager program, including IGEMS and MICT checklists; assign points of contact and validate unit checklists annually.
- Coordinate with PACAF Inspector General personnel on inspection requirements and schedules.
- Represent squadron leadership to installation leadership, including General Officers, to communicate and address operations data.
- Track crew members' leave, temporary duty, medical appointments, and other scheduling commitments.
- Track daily flight, ground, and academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the operations officer.
- Assist the Director of Operations in building the unit Annual Flying Hour Program.
- Coordinate with the training officer to review and update student and permanent-party records, folders, and grade books according to applicable Air Force instructions, supplements, and local guidance.
- Notify crew members, scheduling personnel, and unit leadership of upcoming and overdue testing, evaluation, and training requirements by email, telephone, or in person.
- Perform testing administrator duties for the unit.
- Conduct monthly reviews of aircrews entering the first month of their evaluation eligibility period.
- Build long- and short-range flight schedules covering aircrew, instructor, evaluator, support personnel, and supervisor positions; coordinate daily and weekly with senior squadron leadership.
- Deconflict crewmember schedules and work with flight leadership to ensure crews are available for assigned sortie taskings.
- Facilitate last-minute schedule changes to ensure full coverage by coordinating with the mission commander, operations supervisor, or equivalent flight responsible for an undermanned shift.
- Obtain aircraft and equipment availability data from Maintenance and schedule crewmembers for training, exercises, simulators, and operations.
- Publish and post long- and short-range ground, academic, flying, and simulator training schedules in PEX, GTIMS, GDSS II, or other computer database systems.
- Determine flight, ground, and simulator schedule requirements for upgrade, initial qualification, requalification, transition, currency, and continuation training based on syllabus requirements, student progression, weather, and daily equipment or training-range availability.
- Update scheduling data daily to compensate for changing conditions and training completion rates.
Desired Qualifications
- Possesses a Top Secret clearance.
- Experience working with PEX, GTIMS, or a similar proprietary scheduling program.
- Experience working in a Flying Squadron, Group, or Wing Stan/Eval office.
Goldbelt is an Alaska Native corporation operating a portfolio of government and commercial businesses. The corporation delivers federal services spanning healthcare, information technology, logistics, construction, research support, and mission operations. It serves shareholders, federal agencies, defense organizations, healthcare clients, and commercial partners. Its operating model centers on multiple subsidiaries supported by corporate governance, contracting, shared services, workforce programs, and shareholder responsibilities. Teams work across program management, healthcare, technology, logistics, construction, security, finance, and administration. This structure supports consistent delivery across the organization.
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Headquarters
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