Virginia Department of Social Services

Human services for Virginians

Administrative Coordinator 1

Administrative SupportConfirmed live in the last 24 hours

Full-timeHeathsville, VA, USA$30.8kIn-person

About the Job

Requirements

A high school diploma supplemented with coursework in a business education program that teaches office skills, or coursework in office administration offered by business schools, vocational-technical institutes, or community colleges, plus related administrative experience; alternatively, an equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
Working knowledge of office systems, practices, and administration; business English; basic mathematics; programs, operations, and administrative policies and procedures; and some knowledge of budgeting and financial principles and practices.
Skill operating automated office equipment, including calculators and fax/copiers, and using computer-driven word-processing, spreadsheet, graphics, and file-maintenance programs.
Ability to read and understand complex written materials and oral instructions; analyze and evaluate complex administrative situations; research information through multiple processes; exercise judgment in setting priorities, schedules, work methods, and recommending administrative or personnel actions; perform basic budgeting or accounting functions; deal tactfully with people; provide customer service; and compose correspondence, reports, and related materials with reasonable speed and accuracy.

Responsibilities

Coordinate confidential or highly sensitive projects, daily office administrative operations, workflow, and meetings.
Research information, prepare reports, and relay information.
Handle problems and negotiate solutions with others, such as vendors; coordinate departmental financial and budget information and transactions.
Monitor budget transactions and current budget information and status.
Coordinate administrative appeals by arranging dates, rooms, and other administrative activities.
Respond to inquiries and complaints from citizens and others regarding operations or administrative policies, using knowledge of the situation or program or coordinating a response with appropriate staff.

Title Description- Administrative Coordinator is the full performance level in the occupational group for Administrative Coordinator. Positions are responsible for providing administrative support for an executive, board, or other top-level administrators by coordinating administrative functions and projects. The Administrative Coordinator I is distinguished from Administrative Coordinator II by the latter’s being a senior-level coordinator who plans, coordinates, and performs administrative activities; and provides guidance and/or supervision to other clerical or administrative staff.

General Work Tasks (Illustrative Only) –

Coordinates confidential or highly sensitive projects, daily administrative operations of the office, work flow, and meetings;
Researches information, prepares reports and relays information;
Handles problems and negotiates solutions with others such as vendors; coordinates departmental financial and budget information and transactions;
Monitors budget transactions and current budget information and status;
Coordinates administrative appeals by arranging dates, rooms, and other administrative activities;
Responds to a variety of inquiries and complaints from citizens and others regarding operations or problems relating to administrative policies;
Responds based on knowledge of the situation or program or coordinates a response with the appropriate staff.

Knowledge, Skills, and Abilities: Knowledge- Working knowledge of: office systems, practices and administrations; business English; basic math; and programs, operations, and administrative policies and procedures. Some knowledge of budgeting and financial principles and practices.

Skills- Skill in operating a variety of automated office equipment including calculator, fax/copier and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Abilities- Demonstrated ability to: read and understand complex written materials and oral instructions; analyze and evaluate complex administrative situations; research information through several processes and to exercise appropriate judgment in establishing priorities, schedules and work methods; perform basic budgeting and or accounting functions; exercise judgment in the interpretation of situations and the recommendation of administrative or personnel actions; be tactful in dealings with people; provide good customer service; and compose correspondence , reports and related material with reasonable speed and accuracy.

Education and Experience- High school diploma supplemented with course work in a business education program that teaches office skills or course work in office administration offered by business schools, vocational-technical institutes, and community colleges and related administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Minimum Salary: $30,842.00

Maximum Salary: commensurate with experience

About the Company

Virginia Department of Social Services

Human services for Virginians

Virginia Department of Social Services is the state agency that designs and administers human-service programs for people and families across Virginia. Its responsibilities include food and energy assistance, foster care and adoption, child support, licensing, and abuse and neglect prevention. The department works with local social-services agencies and community partners to deliver benefits, protection, and family support. The agency spans benefits administration, protection, family services, regulation, and statewide oversight while providing policy, systems, funding, training, and operational support to Virginia’s locally administered social-services network.

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