Finance Officer

Job Description

Title: Finance Officer  

Department: Finance   

Location:  Kagera and Tabora

Reports To: Senior Finance and Administration Manager   

Classification: Full-time

How will you fight for an AIDS-free generation?

Reporting to the Senior Finance and Administration Manager, the Finance Officer will work as part of Regional Team to ensure timely support of project activities’ implementation. He/she is responsible to provide support in the various aspects of project operations and working closely with DAR-based operations and project activity holders. He/she will provide backup to other operations staff when needed and as advised by the supervisor.

No two days are alike at EGPAF, but what can you expect in this role?

Key Duties and Responsibilities

1. Daily Accounting and Payment Processing

• Prepare payment vouchers and verify invoices, expense reports, supporting documents and accounting codes.
• Process mobile banking payments for EGPAF-supported training and project activities.
• Record payments and journal vouchers in QuickBooks daily, ensuring correct coding and clear descriptions.
• Update QuickBooks and provide daily account balances.
• Monitor bank balances and cash levels daily.

2. Financial Records and Advance Management

• Maintain the Travel Advance Register and regularly communicate outstanding balances to staff.
• Review advance liquidation reports and follow up to ensure timely accountability.
• Maintain training and event payment reports for supported regions.
• Maintain complete and accurate financial records, including payment vouchers, invoices and supporting documents.
• Ensure electronic financial records are properly backed up in OneDrive and the office server.

3. Bank Reconciliation and Month-End Closing

• Prepare monthly bank reconciliations and reconcile general ledger accounts.
• Ensure financial transactions are recorded in the correct accounting period.
• Maintain and reconcile VAT accounts and prepare monthly VAT reports.
• Generate QuickBooks reports and support month-end closing.
• Submit monthly financial documents to Country office.

4. Financial Reporting and Compliance

• Prepare Monthly Financial Reports for submission to Senior Finance and Administration Manager in a timely manner.
• Ensuring timely payment requests for all training/meetings participants are submitted to Senior Finance and Administration Manager and full accountability of the payments either done through Money wallet payment
•  Identify and resolve accounting discrepancies.
• Ensures all Finance policies and procedures are properly adhered to.
• Maintain financial records and supporting documents for internal and external audits.

5. Field Finance Coordination and Management Support

• Serve as the finance focal person for project and field offices.
• Work closely with Finance and RAS teams to support RAS implementation.
• Provide financial guidance to field staff and resolve operational financial matters.
• Support the Senior Finance and Administration Manager and act as backup when required.

Other duties

• Support in the management of CHW’s and other auxiliary workers assigned to the projects
• Perform other duties assigned by the Senior Finance and Administration Manager.

Supervision

• Supervises the work of project drivers, Associate Finance and Administration officer

Qualifications

To be successful, you will have:

• Bachelor Degree in Accounting, Finance or administration and related fields
• Professional accounting qualification such as ATECI, ATECII is an added advantage required.
• Minimum of 3-year previous experience as Finance officer or Finance and Administration officer equivalent
• Previous experience managing and coordinating activities of Finance staff and supporting activities Field Office personnel.
• Ability to establish and maintain effective working relationships with EGPAF HQ Finance Staff, USAID and other USG government officials, other donors, the Government of Tanzania, fellow staff members and the general public.
• Practical experience using QuickBooks or similar accounting software.
• Good knowledge of bank reconciliation, financial reporting, payment processing and accounting controls.
• Understanding of donor financial requirements and Tanzanian statutory obligations.
• Strong Microsoft Excel, communication and organizational skills.
• Ability to work effectively with field teams and meet reporting deadline

Bonus points if you have:

• Strong attention to details
• High numeracy, sound technical skills, and analytical approach to work
• Good time management skills

Advert will automatically unpublish on September 28th at 2300h. 

Additional Information

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child, or family is devastated by HIV and AIDS, and we are making an impact. We are a proven leader in the global fight to end HIV and AIDS, and an advocate for every child to live a full and healthy life into adulthood. For more than 30 years, EGPAF has been a leader in meeting urgent needs in pediatric HIV and AIDS in the world’s most affected regions. We carry out our values of passion, innovation, teamwork, leadership, integrity, excellence and equity every day, while maximizing our impact in the communities we serve. Join us on our fight for an AIDS-free generation!

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) began supporting HIV and AIDS programming in Tanzania in 2003 and established a country office in 2004. Ever since, in close collaboration and partnership with the Ministry of Health Community Development, Gender, Elderly and Children and Presidents Office Regional Administration and Local Government, EGPAF expanded scope to supporting quality comprehensive and integrated HIV, GBV, TB and Family planning services in the supported regions. Recently EGPAF in collaboration with Aidsfonds, PATA and UNICEF introduced the partnership in Tanzania as one of the countries to implement the ViiV Pediatric Breakthrough Partnership.

As a global, multinational and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. The Foundation is committed to advancing diversity, equity, inclusion, and belonging (DEI&B).

EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex, national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact [email protected]

We are proud to be an equal opportunity employer. We are committed to creating equal opportunity to all employees and applicants for employment, regardless of race, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. In addition to country law requirements, we comply with U.S. laws governing nondiscrimination in employment in every location in which we have facilities.

We do not charge fees at any stage of the recruitment or hiring process. If anyone requests payment from you in connection with your application or offer, please report it immediately via our ethics hotline — by phone at 1-888-225-1429 (toll-free, U.S.) or online at Ethics Point.