Administrative & Executive AssistanceAdministrative Support
About the job
Requirements
Proficiency with Microsoft Office applications, including Word, Excel, Internet, and email.
Verbal and written communication skills.
Ability to adhere to the Oath of Confidentiality and Seabird Island Band policies and procedures.
Responsibilities
Assist existing staff with administrative duties, including organizing and maintaining electronic and paper-based filing systems and ensuring records are accurate, current, and accessible.
Support report preparation by entering data, compiling information, and assisting with formatting and proofreading.
Provide reception coverage by answering phone calls, responding to general inquiries, and welcoming guests, clients, and community members.
Sort and distribute files, mail, and courier deliveries, ensuring timely handling and routing.
Maintain and update departmental databases accurately to support reporting and service delivery.
Use Microsoft Office tools to create and edit documents, update spreadsheets, and draft memos, newsletters, and communications.
Support workplace organization, cleanliness, and safety.
Maintain office and supply inventory, monitor stock levels, conduct routine checks, and notify staff when reordering is required.
Desired Qualifications
Knowledge, respect, and understanding of Sto:lo culture, traditions, and language.
Experience working with a First Nations community.
Communication and relationship-building skills.
POSITION SUMMARY
Seabird Island is committed to community well-being, empowerment, and economic development. We are dedicated to creating a culturally safe and inclusive environment that respects and values Indigenous knowledge, traditions, and ways of being. We are seeking a Program Assistant to join our team, working collaboratively to enhance the delivery of employment services and support clients in achieving their career and training goals.
The Program Assistant provides day-to-day administrative support to the Employment Division, including but not limited to filing, maintaining records, preparing reports, coordinating schedules, creating newsletters, and entering data.
This position is ending June 30, 2027.
Benefits • Increase confidence and ability to perform the assigned job role. • Develop additional skills and knowledge. • Clarify future goals.
WHAT YOU'LL DO
Assist existing staff with administrative duties, including organizing and maintaining filing systems (both electronic and paper-based), ensuring records are accurate, up to date, and easily accessible.
Support the preparation of reports by entering data, compiling information from various sources, and assisting with formatting and proofreading to ensure accuracy and consistency.
Provide reception coverage as needed, including answering phone calls, responding to general inquiries, and warmly welcoming guests, clients, and community members into office and service areas.
Sort and distribute files, mail, and courier deliveries, ensuring timely handling and proper routing to the appropriate staff or departments.
Assist with maintaining and updating departmental databases, ensuring information is entered accurately and kept current to support reporting and service delivery.
Utilize Microsoft Office tools (Word, Excel, Outlook, etc.) to create and edit documents, update spreadsheets, and draft memos, newsletters, and communications for clients and the community.
Support the organization, cleanliness, and safety of the workplace, helping to maintain a welcoming and professional environment for staff and visitors.
Maintain office and supply inventory, including monitoring stock levels, conducting routine inventory checks, and notifying appropriate staff when reordering is required.
WHAT YOU BRING
Skills & Experience
Quite proficient computer skills including Microsoft Office Applications (Word, Excel, Internet, and Email).
Good verbal and written communication skills.
Ability to adhere to Oath of Confidentiality and Seabird Island Band Policies and Procedures.
Knowledge, respect and understanding of Sto:lo culture, traditions and language is considered an asset.
Experience working with First Nations community is considered an asset.
Excellent communication and relationship-building skills.
Reports to: Assigned Program Supervisor
PRE-EMPLOYMENT SCREENING
Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with SIB HR Policy, protecting the integrity and confidentiality of information gathered during the evaluation.
Seabird Island is an equal opportunity employer and encourages applications from all qualified individuals. Pursuant to S. 41 of the BC Human Rights code, preference may be given to Applicants of Indigenous, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.
We thank you for your interest. Only those selected for an interview will be contacted.