Administrative Coordinator - Regulatory Affairs

Build our future together:

At Regeneron, we use science and innovation to develop life-changing medicines for people with serious diseases. We are seeking a Administrative Coordinator to join our Regulatory Affairs team, supporting our Japan Regulatory Affairs organization in a hybrid work model. In this role, you will provide administrative and operational support to local and global Regulatory Affairs activities while collaborating with Regulatory Affairs, safety, Human Resources, Talent Acquisition, and global colleagues. This position offers the opportunity to contribute to a fast-growing, science-driven organization making a meaningful difference to patients worldwide.

When & where:

Location: Tokyo, Japan

Work model: Hybrid

Discover your role:

• Arrange business meetings and provide meeting minutes for Regulatory Affairs and Marketing Authorization Holder activities.
• Deliver administrative support, including office supplies, filing, business cards, postage, and phone coordination.
• Create, process, and track purchase orders and invoices.
• Coordinate domestic and international travel for Japan Regulatory Affairs members and global visitors.
• Manage the Head of Japan Regulatory Affairs calendar, schedules, and expense reports.
• Support internal communications and onboarding, hiring, and interview activities with Human Resources and Talent Acquisition.
• Provide operational support to regulatory and safety teams in Japan.
• You build trusted relationships while handling sensitive information with discretion.

This role requires:

• Relevant degree or related discipline.
• Minimum 5 years of experience as a Group Administrator or Administrative Coordinator in a global company.
• 5+ years of relevant experience, preferably within the pharmaceutical industry.
• Ability to independently handle difficult inquiries using sound judgment.
• Strong organizational skills with the ability to multitask and reprioritize work.
• Ability to work under pressure while maintaining attention to detail.
• Strong verbal, written, and interpersonal communication skills in Japanese and English.
• Experience with Microsoft Word, Excel, PowerPoint, and Outlook.
• Interest in helping establish and develop new local entities within global companies.
• Team-oriented mindset and flexibility to support colleagues as needed.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We are committed to building a workplace with an inclusive culture. Regeneron is an equal opportunity employer and all  qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law. Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.

Where necessary, we disclose salary ranges for roles in all countries in which we operate.  The final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience. In some countries, collective bargaining agreements (CBAs) may apply and influence certain elements of pay or benefits.  Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits. For additional information about Regeneron benefits in the U.S., please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/. For other locations, additional information will be provided during the recruitment process.  If you have any questions, please speak with your recruiter. 

Please be advised that at Regeneron, we believe we do our best work when we are together. For that reason, many roles are required to be performed on‑site. Please speak with your recruiter and hiring manager for more information about on‑site expectations for your role and location.

As part of the recruitment process, certain background checks may be conducted in accordance with the laws of the country where the position is based. The purpose of such checks is to verify certain information prior to the commencement of employment such as identity, right to work and educational qualifications.

For jobs in Canada: this posting is for an existing position.