Corporate Facility Manager
About the job
- A minimum of 3–5 years of facilities management or similar experience is required.
- Familiarity or working knowledge of commercial building systems, including HVAC, building automation systems, fire alarm systems, and emergency power systems, is required.
- Strong communication, organizational, and problem-solving skills are required.
- Ability to work with multiple business lines, including GS, ESH, stakeholders, Cyber Security, and IT.
- Ability to manage multiple priorities in a professional environment.
- Ability to implement best practices and techniques to promote cost and workflow efficiency.
- Ability to interpret leases and identify and enforce landlord-tenant responsibilities.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, CAD, and PowerPoint.
- Ability to lift, push, pull, and carry a minimum of 40 pounds.
- Provide general and detailed facilities maintenance, including patching, painting, lighting, light carpentry, drywall and cabinetry work, hardware repairs, rekeying, cleaning, moving, and other repair and replacement work, with direct or indirect supervision.
- Ensure facilities meet health and safety regulations and comply with relevant legislation.
- Conduct weekly routine inspections of interior and exterior buildings, including exterior lights, interior plants, R&Ds, kitchen and coffee and bar appliances, and infrastructure, to identify issues early and prevent costly repairs.
- Develop a quarterly inventory control list of tools, supplies, and materials.
- Close daily work orders within 24–48 hours through the Facilities Work Request System (FM Tool) and run weekly work-order reports for tracking.
- Provide facilities and administrative support to other site locations when necessary.
- Maintain exterior curb appeal and ensure common areas and grounds are clean and neat.
- Ensure locations are maintained in a safe, functional, and professional manner consistent with company policies and regulatory requirements; monitor facility conditions and address operational issues to maintain workplace readiness.
- Maintain working knowledge of building systems, including HVAC, building automation systems (BAS), fire alarm systems, lighting controls, and backup power systems.
- Manage upkeep of mechanical, electrical, plumbing, and HVAC systems, O2 sensors, BMS, generator, and FLS systems to ensure optimal operations.
- Perform daily facilities and equipment maintenance checks to identify necessary repairs, faults, and corrections, including on compressors, driers, EV stations, vacuum pumps, O2 sensors, coffee machines, and supplies.
- Inspect the roof and arrange preventive maintenance service with external vendors; inspect storm drains and keep them clear of debris.
- Monitor MPOE, electrical, data center, and IDF rooms to ensure no foreign items are stored there, and keep the rooms clean and organized as instructed.
- Plan, propose, and coordinate allocation and utilization of space, including office and R&D moves and reconfigurations.
- Manage relationships with service vendors, contractors, and property managers; coordinate service visits, repairs, and preventive maintenance activities.
- Monitor vendor performance and ensure work is completed according to contract scope and service expectations.
- Negotiate and oversee contracts with service providers for maintenance, security, cleaning, and other essential facility services.
- Perform building-system and infrastructure inspections to identify areas needing repair or improvement and develop a maintenance and capital-improvement plan for budgeting.
- Manage facilities budgets for regional headquarters and other U.S. site locations, ensuring cost-effectiveness and compliance with financial forecasts.
- Complete and submit receipts and paperwork accurately and on time for expense reconciliation.
- Upload and approve sustainability data reporting in Netzero Cloud or required GS reporting systems on monthly and quarterly schedules.
- Update seating plans, floor plans, R&D plans, and the master vendor list monthly.
- Track facilities-related operating expenses, capital projects, and service agreements.
- Keep the Material Safety Data Sheet (MSDS) list up to date.
- Respond urgently to before- and after-hours emergency calls as needed.
- Perform other tasks as assigned by the client.
- Supervise multidisciplinary teams and procedures, including maintenance, cleaning, and external vendors, while adhering to security protocols and ESH activities.
- Communicate with internal and external customers to determine service needs.
- Analyze facilities-related issues and develop practical, cost-effective solutions; manage multiple priorities while maintaining attention to operational details.
- Experience coordinating vendors and contractors is highly preferred.
- Presentation skills and negotiation skills are highly preferred.
About the company
IST Management Services outsources the lifecycle management of business information, handling tasks from inbound mail and complex print jobs to eDiscovery and litigation processing, as well as records and electronic document management. It combines people, processes, and technology to manage both physical and digital information, handling mail, printing workflows, and the storage and protection of electronic records and compliance data. The company differentiates itself by offering end-to-end information management with a strong emphasis on customer support and advanced technology across the entire information lifecycle. Its goal is to help organizations capture, store, retrieve, and manage information securely and compliantly to improve decision-making and operations.
Company Size
501-1,000
Company Stage
N/A
Total Funding
N/A
Headquarters
Atlanta, Georgia
Founded
1997
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Simplify's Take
What believers are saying
- IST updated its site August 28, 2026, signaling active product marketing.
- Its July 2026 content spotlights AI-managed review on six-million-document matters.
- IST continues hiring litigators, coders, and project managers through 2026.
What critics are saying
- DISCO launched agentic AI eDiscovery pricing on August 13, 2026.
- Relativity and Everlaw keep squeezing hosted review fees and switching costs.
- A client consolidation cycle or platform migration can crush IST's labor-heavy margins.
What makes IST Management unique
- IST Suite unifies mail, print, facilities, records, and HR workflows in-house.
- IST Discover-E bundles cloud eDiscovery, managed review, digital forensics, and court reporting.
- IST still markets specialized kiosk and smart-locker mail operations for universities.
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Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Paid Time Off
Paid Holidays
401(k) Retirement Plan
Bonus Incentives
Pet Insurance
Company News
When IST Management began partnering with Northeastern University in 2021, IST Management introduced the Kiosk Application and Smart Locker to their mail operations to improve production and reduce service times.
For the last ten years, IST Management has won Atlanta's "Best and Brightest Companies to Work For" and the National award, " Best and Brightest Companies to Work For," for the last seven years.
Sherry joins IST Management from the international law firm Alston & Bird, where she collaborated across teams of technology and financial professionals to develop cost-effective, efficient, and creative means to review and analyze electronic data.
IST Management developed the IST Self-Check-In Kiosk application to enhance the package pick-up experience for Centralized Mailrooms.
IST Management Services, Inc launched two new divisions: Managed Review and the Virtual Support Center.