Personal Assistant

Job Description

Your typical week will include: 

• Diary Management: Proactively managing schedules, ensuring efficient meeting arrangements, and swiftly resolving any potential conflicts.
• Travel and Event Coordination: Anticipating and coordinating travel logistics, accommodations, and meeting arrangements, with added support for internal and external events.
• Financial Administration: Handling expenses, processing of invoicing for Partners, and supporting the wider Consulting team with financial processes. 
• Systems Management: Updating and maintaining vital business applications such as CRM, time management, and billing systems.
• Culture Leader: Actively contributing to office culture development, driving initiatives, and assisting in effective communication management.
• Efficiency Enhancement: Developing and maintaining streamlined office systems to optimize productivity.
• Communication Liaison: Proactively managing correspondence and inquiries with professionalism and accuracy, ensuring prompt responses.
• Collaborative Integration: Collaborating seamlessly with fellow support team members across the organization.
• Supporting the Partners in relation to events/meetings; this may include logistics, preparing material and content and ensuring the event/meeting is a success

Qualifications

Enough about us, let’s talk about you. You are someone with: 

• Previous experience in a similar role, with a professional yet personable character.
• Strong organisational skills, seasoned at multitasking, prioritisation and juggling competing priorities
• Strong client focus with the ability to communicate at all levels.
• The ability to build a network of strong working relationships both internally and externally
• Proficient in Microsoft Office
• The desire to continually learn and be challenged is important in this role as is exceptional attention to detail and the creative use of initiative in forward planning.

Additional Information

So, who is Deloitte in Aotearoa?

We are driven to create an impact that matters at every opportunity. Supported by a strong leadership team and member firms from over 150 countries across the globe, Deloitte New Zealand is in the business of solving complex problems.   

Over our 175-year history, we have built a reputation for impactful delivery across audit and assurance, consulting, financial advisory, risk advisory, tax, and technology services.   

Deloitte in Aotearoa recognises the uniqueness of our country identified in our founding document, Te Tiriti o Waitangi.  We uphold our responsibility(s) to the founding document and acknowledge Māori as the Tangata Whenua/Indigenous people.   

Our workplace and culture 

We are driven by our desire to create positive outcomes for our clients, communities, and people.  Our purpose is to make an impact that matters. Everything we do is with intent - the intent to make a meaningful difference. 

Our shared values are at the heart of everything we do. Living these values, including ‘taking care of each other’ and ‘fostering inclusion’, is essential to ensuring everyone feels included at work and able to reach their full potential.  

For us to succeed and thrive as an organisation, we understand the importance of creating a culture where diverse perspectives matter and where everyone is given an equal opportunity to grow and develop. 

Deloitte New Zealand rewards 

We hold a simple belief – that our people’s hard work should be recognised and rewarded beyond their remuneration. 

We have reimagined what ‘work’ looks like and how we can empower all our people to create a work experience that is distinct to their needs. Founded on concepts of trust, balance, wellbeing and the importance of personal connection, this is the Deloitte experience. 

We offer 

• Subsidised health insurance 
• Income protection insurance 
• 22 days annual leave 
• Social events, social sports teams, and monthly firm drinks 
• A focus on wellness and well-being  
• Community focused volunteer days 
• A focus on the environment and sustainability 
• Plus much more 

Does this sound like the sort of role and organisation for you? Then apply now! We’d love to hear from you. 

We believe the strongest teams are made up of diverse individuals and we are proud to be an equal opportunities employer. We recognise that women and individuals from under-represented backgrounds may hesitate to apply if they don't meet all criteria. If you're passionate about this role and believe you have the skills, we encourage you to apply, even if your experience, ideal working hours or qualifications aren't a perfect match.

Please be aware of phishing attempts posing as Deloitte recruiters. Official communications from Deloitte New Zealand will come from “@deloitte.co.nz,” “@smartrecruiters.com,” or our video interview platform Deloitte<[email protected]>. If you receive a suspicious email, verify its authenticity by contacting us at [email protected].