Accounting Associate

ABOUT THE BUSINESS

We are a fast-paced housing and hospitality organization focused on delivering seamless housing solutions while maintaining strong financial and operational standards across every reservation. With multiple teams managing client accounts, property partners, leases, and reservations, accurate financial management is essential to keeping operations running smoothly and ensuring both clients and partners have a great experience.

We've partnered with Handoff to bring on an exceptional Accounting Assistant who will play a key role in managing the financial side of client housing reservations. From reviewing lease and reservation documentation to setting up transactions in Sage Intacct, managing invoices and payments, and supporting financial reporting, you'll help ensure every reservation is financially accurate, organized, and properly maintained throughout its lifecycle.

RESPONSIBILITIES

Reservation & Financial Setup:

• Review new unit documentation submitted by account management teams and verify information across signed Client Leases, Property Leases, and Quote Sheets.

• Reconcile qualitative and quantitative information to ensure documentation is complete and accurate.

• Establish new units and execute property leases once documentation has been successfully verified.

• Remit completed leases to property partners to secure housing inventory.

• Process required initial payments in the appropriate currency.

• Set up new reservations accurately in Sage Intacct and other applicable accounting systems.

Invoicing Management:

• Create and maintain client invoices, vendor bills, referral fees, rent payments, security deposits, pet fees, upgrades, and other reservation-related transactions.

• Generate and issue initial client invoices promptly following reservation setup.

• Review Profit & Loss reports by job/reservation to ensure accounts receivable and accounts payable transactions are complete and accurate.

• Maintain accurate financial records throughout the entire reservation lifecycle.

• Reservation & Accounting Management:

• Update reservation records in Sage Intacct following extensions, early terminations, upgrades, rate changes, and other adjustments.

• Utilize Sage Intacct reporting and financial management tools to support financial tracking, reconciliation, and reservation profitability.

• Monitor financial information to identify discrepancies and ensure reservation-level accuracy.

Reporting & Operational Support:

• Assist with preparing and delivering client-specific financial and operational reports.

• Maintain an organized reporting calendar and ensure deliverables are completed accurately and on schedule.

• Identify opportunities to improve accounting processes, increase efficiency, and strengthen financial controls.

• Assist with implementing best practices across accounting operations.

ABOUT YOU

• Previous experience in Accounting and/or Finance.

• Strong attention to detail and a demonstrated commitment to accuracy.

• Excellent organizational and time-management skills.

• Ability to manage multiple priorities and consistently meet deadlines.

• Strong problem-solving and analytical skills.

• Customer-service-oriented mindset with professional written and verbal communication.

• Ability to work effectively in a fast-paced environment.

• Strong multitasking and prioritization abilities.

• Positive, collaborative attitude and willingness to contribute to a team-oriented workplace.

• Proficiency with Microsoft Office, particularly Excel, Word, Access, and PowerPoint.

• Ability to quickly learn and navigate multiple software systems.

NICE TO HAVE

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• Experience working with reservation-based accounting or hospitality/corporate housing operations.

• Experience managing financial transactions across multiple clients, properties, or reservations.

• Experience with Sage Intacct strongly preferred.

WHY YOU’LL LOVE IT

• Play a key role in keeping financial and operational processes running accurately behind the scenes.

• Work in a fast-paced environment where attention to detail and problem-solving have a direct impact on business operations.

• Gain exposure to accounting, financial reporting, client operations, and reservation management.

• Work with modern accounting systems and multiple business workflows.

• Join a collaborative team where your organization, accuracy, and initiative are highly valued.