Business Operations Associate
Phasic Energy
Business Operations Associate
Phasic Energy
AI-optimized waste heat energy recovery
Phasic is building the next generation of heat exchangers for AI data centers, replacing century-old cooling technology that has become a bottleneck for modern chips. We combine an AI-driven design platform that generates custom heat exchanger designs in hours with advanced additive manufacturing, producing hardware that moves more heat in a smaller, more reliable package. We are already shipping units and working with major OEMs across the data center cooling ecosystem.
You will keep the business side of Phasic running so the people building the product can stay focused on it. You will own the operational backbone of a company of under ten people: contracts and legal paperwork, people operations and benefits, finance operations, logistics, and the analysis that goes into decisions. Today that work sits with the VP of Operations and a set of outside firms, and it is starting to slow the company down. Reporting to the VP of Operations, you will work with everyone: the CEO, engineering, outside counsel, our payroll and benefits providers, vendors, and customers. In your first 6 to 12 months, success looks like this: routine work runs without anyone chasing it, every open contract, filing, and renewal has an owner and a date, and leadership relies on your numbers.
Own contract and legal operations. Track every agreement, NDA, and renewal, prepare first drafts from our templates, and coordinate review with outside counsel so nothing sits unsigned.
Run people operations. Offers and onboarding, payroll and benefits administration, state compliance filings, and the employee handbook, working with our HR and payroll partners.
Run finance operations. Vendor invoices and payments, expense tracking, budget-versus-actual reporting, and what our accountants need at month end.
Build the models and analyses behind decisions. Unit costs, hiring plans, vendor comparisons, and materials for board meetings and investor conversations.
Coordinate logistics. Shipping and customs paperwork, travel, trade shows, and customer visits.
Keep the company's records in order. The data room, cap table administration, insurance, and the document system everyone else relies on.
Write down how things work. Document every process you run, so the next hire inherits a playbook instead of a mystery.
Required
A recent MBA, or 2+ years in finance, operations, or consulting in a startup environment.
You have built a financial model or analysis that someone used to make a real decision.
You have owned messy, multi-party work through to completion without a process handed to you.
Contracts, filings, and numbers leave your hands correct.
You do the unglamorous work well. Scheduling, filing, chasing signatures, and paperwork are part of the job, and you treat them that way.
Discretion. You will see compensation, contracts, and financials.
Nice to Have
Exposure to contracts, employment law, or legal operations.
Experience with startup finance and HR tools such as payroll, cap table, and accounting software.
Familiarity with hardware, manufacturing, or supply chain.
Prior experience at a startup or small company.
Experience with import and export paperwork or logistics.
Ideally you will be located in the Baltimore/Washington DC area. We are building out our offices near BWI.
This is a generalist seat at the center of an early company. You will not set strategy or speak for leadership. You will sit close enough to see how decisions get made, why, and what it takes to carry them out, from a contract negotiation to a hiring decision to a board meeting. Few roles at this stage of a career offer that view.
The honest version: some of this work is unglamorous, and all of it matters. Your scope grows as you prove you can carry it. For someone early in their career who wants to learn how a company is actually built, this is the role.
Join as a single-digit hire at a seed-stage company and own real outcomes from day one.
Get meaningful early-stage equity and the chance to build value over years, not quarters.
Work on a hard, high-leverage problem at the intersection of physics, manufacturing, and AI infrastructure.
AI-optimized waste heat energy recovery
Phasic Energy builds AI-optimized systems that convert low-grade waste heat into clean electricity and cooling using proprietary heat engines, heat exchangers, and AI software. The AI designs thermal layouts, optimizes heat transfer paths, and continuously analyzes performance to maximize energy conversion. It differentiates itself by acting as an innovation supplier, embedding hardware and AI into larger platforms for dual-use commercial and defense applications rather than acting as a turnkey contractor. The goal is to unlock a large, underused energy source from waste heat to improve energy efficiency, reduce emissions, and strengthen energy resilience across sectors like data centers, industry, and NATO-related programs.
Explore more opportunities at Phasic Energy