Contracts Administrator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Location: Hybrid role ,3 days On-site at JLL Office - 650 S Tryon St Suite 600, Charlotte, NC 28202. Will consider candidates in surrounding states, willing to commute or relocate on own.

Contracts Administrator - What this job involves

This role is primarily responsible for ensuring that procurement, risk and contract compliance requirements are met and maintained with a focus on the document management of supplier contract relationships.This role places a strong emphasis on customer service, with the Contracts Administrator responding promptly and professionally to JLL account teams and suppliers and providing accurate support throughout every stage of the contract lifecycle. 

Administrative Functions (50%):

• Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process and provide data entry/management support via Sourcing & Procurement technology platform.
• Responsible for data integrity of contract database and other data management tools.
• Ensure required due diligence completed for supplier on-boarding, including Corrigo administration
• Administer and maintain contract and supplier files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.

Communication and Relationship Coordination (20%):

• Responsible for prioritization, communication, coordination and contract negotiation with suppliers and operations teams
• Manage incoming/outgoing transitions plans for service providers, communicating any contract changes.

Compliance (30%)

• Ensure compliance to sourcing and contracting policies and procedures. 
• Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standards or other contract changes are formally reviewed and approved by legal/risk management.
• Track all correspondence and authorizations by maintain detailed and accurate files.
• Support communication and resolution of compliance components related to Certificates of Insurance and associated supporting programs
• First level of contact for COI/ISNetworld/Avetta risk management/administration questions; process COI exceptions in alignment with JLL Corporate and account-specific requirements; responsible for managing and monitoring COI data in various platforms.

Sound like you? To apply you need to have:

• Bachelor’s Degree in Business, Purchasing and/or Supply Chain Management or equivalent experience supporting real estate, facilities services or Supply Chain Management
• Strong oral and written communication and inter-personal skills.
• Organization skills with strong analytical ability.
• Excellent PC skills, proficient in all MS applications

Expected compensation for this position:

60,000.00 – 65,000.00 USD per year

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site –Charlotte, NC

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary 
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.