One to three years of previous experience in human resources, benefits, and customer service is required.
Ability to work with employees at all levels.
Basic knowledge of human resources policies, processes and workflows, HR-related state and federal laws, and group benefits.
General knowledge of human resources information systems such as JDE and Oracle Cloud.
Knowledge of the Microsoft Office suite, including Excel, Outlook, Word, and PowerPoint.
Ability to apply critical thinking skills.
Ability to handle multiple tasks simultaneously.
Ability to interact professionally with internal and external stakeholders.
Verbal and written communication skills.
Customer service skills and flexibility.
Organizational skills.
Responsibilities
Track post-accident drug tests in the tracking log.
Track random drug tests and probation forms.
Coordinate clinic services, including establishing new clinic providers, authorizing services, and following up on service completion and results.
Pay clinic invoices and pre-employment invoices from Accurate.
Provide first-level support and escalate complex issues to higher-level staff as needed.
Perform data entry and maintain accurate employee and human resources records.
Perform clerical duties as needed.
Serve as the first point of contact for employee and manager human resources questions, concerns, or issues, and redirect inquiries to the appropriate department as needed.
Lead full-cycle new hire onboarding, including drafting offer letters, coordinating pre-employment tasks, conducting new hire orientations, and supporting intern onboarding processes.
Create and maintain new employee records in the human resources systems, primarily supporting office employees with occasional support for field employees.
Assist with creating, maintaining, and processing human resources forms and documents, including Form I-9 completion and E-Verify administration.
Process employee lifecycle transactions in the human resources systems accurately and within established timelines.
Complete verification of employment requests for office employees, with occasional support for field employees.
Maintain employee files and support human resources audits while ensuring compliance with federal, state, and local laws.
Support quarterly human resources information system updates by testing system functionality and identifying issues before implementation.
Administer the gas card program and related documentation.
Assist with updating field employee paid time off balances in JDE.
Perform other job-related duties in additional areas of responsibility as assigned.
Desired Qualifications
Bilingual ability in English and Spanish.
General knowledge of human resources information systems such as JDE and Oracle Cloud.
Job Summary
The HR Admin Assistant performs a variety of administrative tasks in support of the Human Resources department. Under general supervision, performs a variety of Human Resource (HR) duties including updating Human Resources Information System (HRIS) and records management, supporting the needs of the Senior HR Business Partner and providing quality customer service. May be assigned special projects or other work functions as well.
Job Responsibilities
Administrative
Responsible for tracking post-accident drug tests in the tracking log.
Responsible for tracking random drug tests and probation forms.
Coordinates clinic services, including establishing new clinic providers, authorizing services, and following up on service completion and results as needed.
Responsible for paying clinic invoices and pre-employment invoices from Accurate.
Provides first-level support and escalates complex issues to higher-level staff as needed.
Performs data entry and maintains accurate employee and human resources records.
Performs other clerical duties, as needed.
Human Resources
Serves as the first point of contact for employee and manager HR-related questions, concerns, or issues; redirects inquiries to the appropriate department as needed.
Leads full-cycle new hire onboarding, including drafting offer letters, coordinating pre-employment tasks, conducting new hire orientations (in-person and virtual), and supporting intern onboarding processes.
Creates and maintains new employee records in the HR systems, primarily supporting office employees with occasional support for field employees.
Assists in the creation, maintenance, and processing of HR forms and documents, including but not limited to Form I-9 completion and E-Verify administration.
Processes employee lifecycle transactions in the HR systems, ensuring changes are completed accurately and within established timelines.
Completes verification of employment (VOE) requests for office employees, with occasional support for field employees.
Maintains employee files and supports HR audits as needed while ensuring compliance with federal, state, and local laws.
Supports quarterly HRIS updates by testing system functionality and identifying issues prior to implementation.
Administers the gas card program and related documentation.
Assists with updating field employee PTO balances in JDE.
Performs other job-related duties in additional areas of responsibility as assigned.
Job Requirements
Education
High school diploma required.
Experience
1 – 3 years of previous HR experience in human resources, benefits, and customer service.
Must be able to work with employees at all levels.
Must have a basic knowledge of HR policies, process and workflow, HR-related state and federal laws, and group benefits.
General knowledge of various HRIS systems such as JDE and Oracle Cloud is a plus.
Knowledge of MS Office suite (Excel, Outlook, Word, and Power Point).
Demonstrated ability to apply critical thinking skills.
Demonstrated ability to handle multiple tasks simultaneously.
Skills
Team player with the ability to interact professionally with all levels both internally and externally.
Excellent verbal and written communication skills.
Customer service skills and ability to be flexible.