Thermal Engineering International

Turnkey heat transfer equipment provider

Executive Assistant

Executive SupportUpdated on Nov 14

Full-timeLa Palma, CA, USA$75k - $85k /yrIn-person

About the Job

Requirements

At least 5 years of administrative or executive support experience.
Experience supporting senior- or executive-level leadership.
Strong organizational, communication, and interpersonal skills.
Ability to prioritize multiple tasks and work effectively across functions.
Strong judgment, attention to detail, and follow-through.
Ability to maintain strict confidentiality when handling sensitive business and personnel information.
Flexibility to adjust work hours based on business needs and respond to urgent or time-sensitive matters as needed.
Advanced proficiency in Microsoft Excel, including PivotTables, XLOOKUP, VLOOKUP, graph creation, and data outputs; Microsoft Word; and Microsoft PowerPoint.

Responsibilities

Manage executive calendars, meetings, priorities, and follow-up activities.
Prepare correspondence, reports, presentations, meeting materials, and expense reports.
Coordinate domestic and international travel arrangements.
Serve as a point of contact for internal and external stakeholders.
Maintain confidential and sensitive information with discretion.
Support meetings, company events, special projects, and general administrative activities.
Process invoices, maintain files and records, and track required signatures and agreements.
Prepare weekly operational, sales, and financial reports for leadership review.
Support Capital Appropriation Requests (CARs), non-disclosure agreements (NDAs), and confidentiality agreements as required.
Provide administrative support to the COO, assist with office operations and cross-functional needs, and coordinate weekly and recurring reports.

Desired Qualifications

Experience in a manufacturing, engineering, or related industrial environment.
Prior executive or administrative experience supporting a department or functional team.

Executive Assistant

Thermal Engineering International · La Palma, United States · Full-time · Posted 2026-11-14

Salary: USD 75,000–85,000

Workplace: on_site

Department: Operations

Description

Description

The Executive Assistant provides high level administrative and project support to the COO, Vice President of Finance, and TEi Executive Team. This role manages executives' schedules, meetings, travel, communications, reporting, confidential information, and general administrative activities to support efficient day-to-day operations. The role also supports office operations and provides cross-functional assistance to other departments as business needs arise.

Manage executive calendars, meetings, priorities, and follow-up activities.
Prepare correspondence, reports, presentations, meetings materials, and expense reports.
Coordinate domestic and international travel arrangements.
Serve as a point of contact for internal and external stakeholders.
Maintain confidential and sensitive information with discretion.
Support meetings, company events, special projects, and general administrative activities.
Process invoices, maintain files and records, and track required signatures and agreements.
Prepare weekly operational, sales, and financial reports for leadership review.
Support Capital Appropriation Requests (CARs), NDAs, and confidentiality agreements as required.
Provide administrative support to the COO, assist with office operations and cross-functional needs, and coordinate weekly and recurring reports.

Requirements

Associate’s or Bachelor’s degree in Business Administration or a related field preferred.
Experience within a manufacturing, engineering, or related industrial environment preferred.
5+ years of administrative or executive support experience.
Experience supporting senior or executive level leadership.
Prior Executive/Administrative experience supporting a department or functional team preferred.
Strong organizational, communication, and interpersonal skills.
Ability to prioritize multiple tasks and work effectively across functions.
Strong judgement, attention to detail, and follow-through.
Ability to maintain strict confidentiality when handling sensitive business and personnel information.
Flexibility to adjust work hours based on business needs and availability to respond to urgent or time-sensitive matters as needed.
Advanced proficiency in Microsoft Excel, Word, and PowerPoint is required (including use of PivotTables, Xlookup, Vlookup, creating graphs and data outputs).

To provide greater transparency to candidates, we include base pay ranges for all US-based job postings that encompass all potential locations and levels for the open positions. Our base pay ranges are set based on the function, discipline, level and regional location and are benchmarked against companies in the same or similar industry. Final offers may vary based on multiple factors including education, depth and relevance of work experience, relevant licenses and certifications, and may vary from the amounts listed in the job posting.

Compensation: $75,000 - $85,000 annually DOE & Location

Benefits

Click link to view a summary of our benefits. https://benefits.planyear.com/Z1ESv1fu/SalaryFTRecruiting

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About the Company

Thermal Engineering International

Turnkey heat transfer equipment provider

TEi designs, manufactures, and services heat transfer equipment for power generation and industrial processing, offering turnkey engineering, design, manufacturing, installation, and aftermarket support. Customers specify their needs, and TEi delivers complete system designs, builds, installs, and provides ongoing maintenance and spare parts, with a focus on upgrades and replacements. It differentiates itself through a broad product lineup, an integrated end-to-end service model, and a global footprint powered by legacy brands under Babcock Power, all coordinated through a single point of contact. Its goal is to provide reliable, efficient, and maintainable thermal solutions that support power generation and process industries throughout plant lifecycles, across fossil, nuclear, solar, and petrochemical markets.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: La Palma, CA
Founded: Not listed

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