Workload Coordinator

General Notes

You belong at The University of Texas at Austin, where you can help change the world at work while receiving competitive pay and great benefits!

What sets you apart when you join UT?

As a Longhorn, you’ll be working for a globally recognized university. Your work will make a difference in the lives of faculty and staff, thereby enhancing the student experience. If you’re the type of person who wants to know your work has meaning and impact, you’ll like becoming a member of the Facilities Services team at UT.

With Facilities Services, you’ll have opportunities to grow and learn. We believe that everyone has the potential to be a leader, and we offer comprehensive leadership training and development programs. We want to help you achieve your career goals, because our goal is for you to have a long and rewarding career with us.

What benefits do I receive with UT? The university offers an impressive benefits package including, but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

• Voluntary Vision, Dental, Life, and Disability insurance options

• Generous paid vacation (8 hours/month), paid holidays (10+/year), sick time (8 hours/month), and longevity pay

• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Robust free training access through LinkedIn Learning plus professional conference opportunities

• Tuition assistance

• Expansive employee discount program including athletic tickets

• Free access to UT Austin's libraries and museums with staff ID card

• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details on benefits, please see:  https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

For more information, assistance with completing an application, or other questions about joining Facilities Services,  FS-Recruitment at [email protected] 512-475-7097.

Purpose

Responsible for gathering building information, analyzing data and utilizing industry standards for the development of custodial staff workload assignments. Implement and maintain a standardized process management system for a large work unit to ensure work assignments are data driven and equitable.

Responsibilities

• Utilize standardized project management tools, building profile documentation, workloading templates, spreadsheets, and job assignment cards to develop and manage workloading for Custodial Services staff.
• Determine cleanable square footage and gather pertinent facility information such as fixture counts, space usage, architectural finishes, traffic load, etc.
• Maintain records for space and workloading information. Abide by consistent standards to improve processes across the organization.
• Develop statistical information through the collection of data and make use of information to develop and maintain standardized workloading methodology
• Produce employee assignment job cards based on results of workloading. Update the periodic employee rotation. Rotation is updated every two months or when an employee is hired or transferred.
• Prepare management reports, spreadsheets, correspondence, presentation materials, etc.
• Assist in implementation of revised work assignments and in training staff. Facilitate communication with custodial staff and building clients to gather and disseminate information.
• Conduct annual Custodial Equipment Inventory. Maintain inventory of Custodial Services equipment. Update inventory as equipment is moved, received, or taken out of service.

Required Qualifications

High school graduation or GED. Experience in data collection and information analysis. Experience with project management and meeting milestones and deadlines. Strong mathematical skills. Accuracy, consistency, and attention to detail. Ability to work collaboratively with others to achieve goals. Proficiency in Microsoft Excel, Word, Outlook, Power Point database tools and editing PDF documents. Demonstrated analytical, communication, and customer service skills. Able to read and understand basic building plans. Must maintain a Texas Driver’s License and acceptable driving record.

Preferred Qualifications

Bachelor's degree. More than four years of above experience. Demonstrated ability and experience in effective communication and collaboration with upper management, clients, project team members, and workers. Expert level in Microsoft Excel. Experience in making and delivering presentations. Familiar with Operating System 1 (OS1) cleaning system. Familiar with basic inventory control procedures, including spreadsheet management and equipment marking.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary

$45,000+ depending on qualifications

Working Conditions

Environmental Demands:

• May work around standard office conditions
• May work around chemicals

Physical Tasks:

• Use of manual dexterity
• Climbing of stairs
• Repetitive use of a keyboard at a workstation.

Work Schedule

The usual work hours will be Monday – Friday, 12:00 p.m. to 9:00 p.m., but will vary according to job requirements. Work hours will be from 5:00 p.m. to 2:00 a.m. for up to 5 days each month

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.