HR Coordinator

About the job:

Kent is looking for an HR Coordinator to be based in Woking.

An exciting opportunity has arisen for an experienced and proactive HR Coordinator to join the UK People & Culture team. Reporting to the local HR Business Partner, the HR Coordinator will play a key role in supporting the delivery of an efficient, responsive and high-quality HR service within our growing Woking office.

The role will be responsible for coordinating employee lifecycle activity, onboarding, IR35 compliance, payroll administration and HR systems management, whilst acting as a first point of contact for employees and managers on routine HR matters locally. The successful candidate will be highly organised, detail-oriented and passionate about delivering an exceptional employee experience.

We follow a hybrid working model that combines office and remote work, with a requirement to be in the Woking office four days a week. This approach supports the development of a strong and effective team dynamic within the Woking office. 

Skills & Responsibilities:

• Coordinate all onboarding activity for new employees and contractors.
• Conduct Right to Work checks and ensure compliance with UK immigration requirements.
• Coordinate and deliver employee inductions.
• Support employee lifecycle processes including changes to employment, transfers, promotions and leavers.
• Coordinate probation reviews and ensure timely completion of associated documentation.
• Maintain accurate employee records and HR data within Oracle.
• Ensure data integrity across all HR systems and employee records.
• Manage the PX Helpdesk, responding to employee queries and escalating issues when required.
• Produce regular HR reports and support people data analysis.
• Maintain HR documentation, trackers and filing systems in line with GDPR requirements.
• Provide administrative support across the wider UK HR team.
• Support monthly payroll processing and administration through ADP.
• Coordinate employee benefits administration and employee changes.
• Coordinate Occupational Health referrals, appointments, and review meetings to support any recommended flexible working arrangements and workplace adjustments.
• Support contractor lifecycle processes, including status changes, rate increases, extensions, leavers and IR35 compliance.
• Assist with visa and immigration administration.
• Ensure compliance with company policies, procedures and legal requirements.
• Support audits and compliance activities as required.
• Provide first-line support to employees and managers on routine HR queries.
• Support employee relations, performance management and absence management administration.
• Assist with coordinating meetings, documentation and correspondence relating to people matters.
• Support employee engagement, wellbeing and inclusion initiatives.
• Help facilitate local HR activities and initiatives within the Woking office.
• Identify opportunities to improve HR processes and employee experience.
• Support implementation of HR projects and wider People & Culture initiatives.

In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.

Your knowledge/skills, education, and experience: 

• Educated to degree level or similar.
• Previous Administration experience.
• Good working knowledge of Microsoft Office applications.

Advantageous Experience:

• Previous HR Administration / Coordination experience. 
• Experience of Oracle HR Database. 
• SharePoint experience. 
• Previous ATS experience.

Communication:

• Excellent command of the English language in both oral and written communication and skills.

Behaviour/ Core Competencies:

• Excellent organization skills and attention to detail.
• Strong customer-service focus and ability to build effective working relationships.
• Ability to work towards deadlines.
• Excellent communication skills, written and verbal. 
• Numerical ability. 
• Flexible in their approach and customer-focused.
• Ability to maintain confidentiality at all times with a strong understanding and adherence to GDPR (General Data Protection Regulation.

HSSEQ:

The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country. 

We are committed to our diverse and inclusive community - a place where we can all be ourselves, thrive and develop. From day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements, and employee networks to support staff from different backgrounds.

As an Equal Opportunities Employer, we value applications from all backgrounds, cultures, and abilities.

We’re a disability-friendly employer and can make adjustments to support you to perform at your best during the recruitment process. Please contact us confidentially at [email protected] to find out how we can support you.