Clearance and Contracts Specialist

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

The Clearance and Contracts Specialist plays a pivotal role in the operational success of the School of Nursing. This position is responsible for the end-to-end lifecycle of clinical affiliation agreements and student clearance processes. The Specialist ensures that all legal and regulatory standards are met, enabling students to begin clinical placements on time and supporting the overall retention and success of our nursing programs. This role requires a highly organized professional who can manage complex workflows, maintain precise documentation, and serve as an expert liaison between the University, clinical partners, and students.

Work Interactions

This position reports to the Clearance and Contracts Manager and serves as a vital liaison between the University, external clinical partners, and students. Internally, the Administrator collaborates closely with Clinical Faculty Directors, Student and Academic Affairs, and Clinical Placement teams to ensure that all affiliation agreements align with curriculum requirements and that student clearances meet institutional and safety standards. Externally, this role acts as a primary point of contact for healthcare facility administrators and legal departments to negotiate, review, and execute clinical affiliation agreements.  The Specialist provides the underlying administrative support needed to ensure program compliance for state and accreditation reporting. Through these interactions, the Specialist ensures the integrity of the clinical placement ecosystem while upholding the complex legal and regulatory standards required for the school’s nursing programs. 

Requirements and Qualifications

• Bachelor’s degree in a relevant field or 3–5 years of equivalent experience in administrative, contract management, or compliance roles within a fast-paced environment.
• Strong organizational, time-management, and project management skills, with a proven ability to prioritize and manage multiple complex concurrent projects under strict deadlines.
• Exceptional attention to detail and accuracy in documentation, data entry, and records management.
• Excellent verbal and written communication skills, with the ability to explain technical or legal concepts tactfully to diverse stakeholders (students, faculty, and external partners).
• Demonstrated ability to interpret federal and state laws/regulations and identify compliance risks.
• Customer service mindset with strong interpersonal and relationship- building skills to support collaborative, service-driven environments.

Preferred Skills & Experience

• Experience in higher education, healthcare settings, or regulatory compliance.
• Proficiency with CRM databases (specifically Salesforce).
• Familiarity with clinical management systems such as InPlace, myClinicalExchange (myCE), Exxat, DISA/ Castle Branch, Google Drive, and Box.
• Experience developing and sustaining collaborative relationships with administrative, federal, state, or agency personnel.

Work Mode Designation

This position has been designated as Remote, with occasional travel to in-person university-related events (e.g., graduation, conferences, etc.). Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website:  https://hr.georgetown.edu/mode-of-work-designation. 

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$54,616.00 - $100,493.33

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.