Executive Administrative Assistant and Office Manager
About the job
- Post-secondary administrative training.
- Four to five years of previous executive-level administrative experience.
- Advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Concur.
- Two to three years of proven experience preparing and analyzing financial reports.
- Ability to communicate effectively in writing and verbally with all levels within the company.
- A proven track record of meeting work deadlines and working collaboratively as part of a team.
- Ability to respond effectively to questions from all levels within the company and third parties.
- Provide administrative assistance to the Vice President, including managing conference calls, video teleconferences, calendars, and electronic phone messages.
- Coordinate travel schedules and make necessary arrangements.
- Prepare expense reports and check requests; consolidate and code PCard purchases; code and approve administrative invoices; and coordinate accounts payable among various locations.
- Prepare correspondence, including memos, letters, reports, statistical summaries, and minutes.
- Coordinate and schedule internal and external meetings, videoconferencing, boardroom bookings, and related requirements, including organizing events.
- Prepare information for executive-level presentations and communications.
- Manage the office, including overseeing the receptionist function and phone services.
- Manage office building requirements and general functionality.
- Provide support to all areas of management within the office.
- Provide backup to Reception as needed.
- Communicate as required with corporate staff functions, regional personnel at all levels, and external stakeholders.
- Perform other duties and special projects as assigned or directed.
- Previous executive assistance experience in a corporate setting is an asset.
About the company
Heidelberg Materials produces and distributes essential construction materials like cement, aggregates, and ready-mix concrete by managing the entire supply chain from raw material extraction to final delivery. The company operates a global network of nearly 3,000 sites, using industrial manufacturing and digital logistics to supply large-scale construction projects and individual builders. Unlike many local suppliers, it maintains a massive international footprint and integrates digital tools to track production and improve efficiency across its global operations. Its primary goal is to achieve CO2 neutrality by developing sustainable building solutions and implementing carbon capture technologies across its manufacturing plants.
Company Size
5,001-10,000
Company Stage
IPO
Headquarters
Heidelberg, Germany
Founded
1874
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Simplify's Take
What believers are saying
- Second-quarter 2026 revenue rose 6% to €6.0bn, with RCO up 4%.
- July 30, 2026 guidance still targets €3.4bn-€3.65bn RCO despite higher energy costs.
- Transformation Accelerator saved €440m by July 2026, beating the €500m target.
What critics are saying
- Ranville's September 16, 2026 closure hits 87 jobs after France cement volumes fell.
- Energy shocks from Iran lifted costs, forcing surcharges across Europe and North America.
- Hanson Israel backlash drives permit fights, insurance pressure, and repeated sabotage.
What makes Heidelberg Materials unique
- Integrated quarry-to-concrete network spans 50+ countries, nearly 3,000 sites, and 51,000 employees.
- Airvault's 1.25Mt kiln and Padeswood CCS anchor its low-carbon cement advantage.
- September 2026 Cementos Inka adds asset-light Peruvian grinding and trading access.
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Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- 401(k) Retirement Plan
- 401(k) Company Match
- Paid Vacation
- Paid Sick Leave
- Paid Holidays
- Flexible Work Hours
- Paid Parental Leave