Deputy Manager - HR

Job Description

Job Purpose

The Deputy Manager – HR is responsible for supporting and managing core HR operations, including in-house payroll processing, statutory compliance, contractual manpower management, recruitment & training, HR administration, policy implementation, and employee engagement initiatives, ensuring smooth and compliant HR functioning across the organization.

Key Responsibilities

1. Payroll Management (In-House)

• Manage end-to-end in-house payroll processing for permanent and contractual employees.
• Ensure accurate processing of attendance, overtime, leave, incentives, deductions, and reimbursements.
• Coordinate payroll closing, salary disbursement, and payslip generation.
• Handle payroll-related queries and discrepancies.
• Maintain payroll records, reports, and MIS.

2. Statutory Compliance & Labor Laws

• Ensure compliance with applicable labor laws and statutory requirements, including:
  • PF, ESI, LWF, Gratuity, Bonus, Income Tax (TDS).
• Prepare and submit statutory returns, challans, and filings within deadlines.
• Coordinate inspections, audits, and government notices.
• Maintain statutory registers, records, and compliance documentation.
• Keep updated on changes in labor laws and advise management accordingly.

3. Contractual Manpower Management

• Manage end-to-end contract labor manpower.
• Coordinate with contractors for onboarding, documentation, attendance, and wage compliance.
• Ensure contractors’ adherence to statutory and labor law requirements.
• Verify contractor bills, compliance records, and manpower deployment.
• Support contract renewals and workforce planning.

4. Recruitment & Onboarding

• Handle end-to-end recruitment for junior, middle, and support-level positions.
• Coordinate with department heads for manpower planning and job requirements.
• Source candidates through consultants, referrals, and internal databases.
• Conduct initial screening and interview coordination through our global platform.
• Manage offer letters, appointment letters, and onboarding formalities.

5. Training & Development

• Identify training needs in coordination with department heads.
• Plan and coordinate induction programs and skill-based training sessions.
• Maintain training calendars, attendance, and effectiveness reports.
• Support learning and development initiatives.

6. HR Policies & Procedures

• Assist in drafting, implementing, and updating HR policies, SOPs, and manuals.
• Ensure communication and adherence to HR policies across the organization.
• Handle employee grievances and disciplinary matters in line with company policy.
• Support performance management and appraisal processes

7. Employee Engagement & Welfare

• Plan and execute employee engagement activities, events, and initiatives.
• Promote a positive work culture and employee well-being programs.
• Support internal communication and employee feedback mechanisms.
• Work on Identified action plan and suggest improvement initiatives.

8. General Administration

• Oversee day-to-day HR and administrative activities.
• Maintain employee records, HRIS data, and documentation.
• Coordinate with vendors for office administration and facilities support.
• Prepare HR reports, MIS, and presentations for management review.

Key Skills & Competencies

• Strong knowledge of payroll processing and labor law compliance.
• Experience in contract labor management.
• Recruitment and training coordination skills.
• Good understanding of HR policies and employee relations.
• Strong analytical, organizational, and communication skills.
• Proficiency in MS Excel, HRIS, and payroll software.

Qualifications

• MBA / PGDM in Human Resources or equivalent.
• 10 - 15 years of relevant HR experience, preferably in manufacturing environment.
• Hands-on experience in in-house payroll and statutory compliance.

Additional Information

NA