Executive Assistant

Position Type: Full-Time, Exempt (Salary)

Supervisor: Chief Executive Officer

Location: Park City, Utah (on-site)

Join Our Team: 

At the National Ability Center, we believe that everyone belongs outdoors, and our work changes lives every day through adaptive sport, recreation, and education. Behind every program, partnership, and Board decision is a team that makes it all run smoothly, and we are looking for an Executive Assistant who wants to be at the center of it. In this role, you will work side by side with our CEO and Board of Directors, help shape how a mission-driven organization operates, and play a visible part in how we grow our impact. If you are a highly organized, proactive professional who takes pride in making others successful, we would love to meet you.

Job Summary: 

The Executive Assistant is a trusted partner to the Chief Executive Officer, Executive Team, and Board of Directors, providing high-level administrative, governance, and operational support that keeps the organization's leaders focused on advancing the NAC mission. This position manages complex calendars, coordinates Board and committee activities, prepares polished materials for senior audiences, and handles confidential information with discretion and sound judgment. Approximately 80% of time is spent supporting the CEO and Board of Directors, and 20% is spent supporting the Executive Team and staff, including office management responsibilities.

Essential Duties:

• Provide high-level administrative support to the CEO in calendar management, meeting preparation, travel planning and expense reports, coordinating new initiatives, maintaining and updating files, and general correspondence.
• Provide administrative support to the Executive Team and all staff with meeting coordination, meeting logistics, maintaining the organizational calendar, vendor and supply coordination, records management 
• Serve as the primary contact for Board Members and the CEO; maintain the Board of Directors annual calendar, process information requests, plan and coordinate board and committee meetings, assist in meeting material preparation and distribution, and update board documents as needed.
• Facilitate Board meetings and Board events (planning, logistics, presentations, minutes).
• Create and edit presentations and materials with thoroughness and quality suitable for senior level audiences, including executive leadership team and the board of directors.
• Create and distribute internal board and committee meeting minutes and follow-up on due-outs from each meeting.
• Provide support for general office reception, including greeting visitors, answering phones and leading facility tours as needed.
• Serve as Office Manager to support the staff; duties in include managing inbound/outbound mail and ordering business cards, name tags, name plates, and office supplies as needed.
• Support Finance & Accounting Department with logging check to create a separation of duties.
• All other duties as assigned.