Administrative Coordinator - Hyperscale

Why E2 Optics?

🚀 Advance Your Career with E2 Optics 🚀  Are you ready to elevate your career with an award-winning, Woman-Owned technology integrator that's leading the charge in the data center revolution? E2 Optics is one of the fastest-growing and most stable companies at the core of the tech industry—powering the infrastructure behind AI, cloud computing, and the innovations of tomorrow.  At E2 Optics, you will work with cutting-edge systems in some of the most advanced environments in the world. We invest in your growth through hands-on experience, industry certifications, and leadership opportunities that put you in charge of teams and outcomes. Collaboration is in our DNA—we believe in lifting each other up, mentoring with purpose, and celebrating every win.  If you’re looking to be part of something meaningful, fast-moving, and future-focused, your next opportunity is here. Join one of America’s largest and fastest-growing tech integrators and help us shape what’s next.

What You'll Do

• Safety is E2 Optics' number one Core Value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures. 

    Attendance & Time Entry Support

• Monitor daily attendance tracker
• Ensure employees are entering time correctly
• Follow up on missing or incorrect time entries
• Support timecard corrections and updates
• Ensures inputs are clean
• Assist with onboarding tasks:
  • Add employees to systems (Teams, trackers, etc.)
  • Coordinate training logistics
• Support new hires with:
  • System access
  • Training completion
  • Track onboarding checklist completion

   Manage training logistics (OSHA, internal programs)

• Track completion and submit records to safety/HR
• Support career path training coordination
• Maintain office supplies and workspace readiness
• Support IT coordination (basic troubleshooting, requests)
• Assist with document organization and filing
• Schedule meetings and coordinate logistics
• Assist with note-taking and distribution
• Support communication to field teams

   Travel & Logistics Support

• Assist with travel coordination:
  • Booking support
  • Communication with travelers
  • Maintain basic travel trackers

   General Project Support

• Provide support to:
  • Project Managers
  • Superintendents
  • Project Coordinator
• Assist with:
  • Data entry
  • Tracker updates
  • Miscellaneous operational tasks

   Ad Hoc Support

• Support site needs as assigned:
• Events
• Coordination tasks
• Special projects

   Travel: The individual in this role should be able and willing to travel as required by E2 Optics.

What We Are Looking For

• High School Diploma or GED required.
• Administrative or coordination experience preferred
• Strong organization and attention to detail
• Basic Excel and Microsoft Office proficiency
• Ability to follow processes and instructions
• Strong communication and willingness to learn
• Ability to work in fast-paced environment
• Execute tasks and supports processes

What We Offer

• Competitive pay 
• Opportunities for professional development and career growth 
• BICSI training facilities 
• A supportive and inclusive work environment 
• Health, dental, and vision insurance 
• Paid time off and holidays

Work Environment and Physical Demands

The standard work environment for this position is an indoors business office and construction environment. The noise level in the work environment is usually moderate. This role requires sitting, use of hands and arms, verbal communication, and occasional physical movement such as stooping or kneeling. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 40 pounds and frequently lift and/or move up to 25 pounds. The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so. The employee may also be required to work in tight and confined spaces. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. When possible, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Disclaimer

The above job definition information is intended to describe the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on evolving business needs and conditions.