Workplace Project Manager

Overview

Join MovePlan and be part of a people-first workplace consultancy that has been delivering workplace change and relocation projects since 1986.

We’re an ambitious, supportive, female-owned and led business where people are trusted to take ownership, solve meaningful challenges, and grow their careers. We value performance and potential and welcome people from all backgrounds.

You’ll work across industries, supported by experienced colleagues, mentors, and training, with strong benefits, competitive time off, and the flexibility of a hybrid, highly mobile work environment.

Benefits

• Competitive salary, paid time off, and health insurance, FSA
• 2-week sabbatical after 5 years
• Birthday day off
• Paid time off to volunteer or give back to an organization you care about
• 401k with company matching
• Long and Short-Term Disability

Role summary

You’ll lead workplace change and relocation projects for MovePlan’s growing client base across financial services, media & tech, pharma & healthcare, education, and public services. Taking a consulting-led approach, you’ll partner with the other MovePlan staff to lead projects and support clients from startups to global multinationals to shape the right strategy and deliver projects that are grounded in industry best practices.

You’ll take ownership of project outcomes end-to-end, independently driving deliverables from project set-up through implementation and close-out. This includes stepping into active projects when needed, anticipating what comes next, and taking initiative to keep work moving without waiting for detailed direction.

You’ll work in a hybrid capacity, balancing on-site requirements with work from home opportunities along with the occasional need to travel within and outside of this region.

You’ll be part of a team of MovePlan individuals who are committed to delivering high quality, value-added services and outputs to our clients.

You’ll support business growth by creating meaningful relationships with existing clients and identifying opportunities for new accounts.

What you’ll be doing

Project Leadership & Delivery

• Owning workplace transition projects from strategy and setup through implementation and closeout, taking accountability for successful project outcomes
• Independently driving project plans, priorities, deliverables, and next steps, demonstrating initiative and maintaining momentum without requiring day-to-day direction
• Managing project scope, schedules, budgets, milestones, and dependencies
• Leading project teams and coordinating resources to ensure responsibilities, deadlines, and expectations are clear
• Stepping into active projects when required, quickly understanding project status, priorities, and actions needed to move delivery forward

Client, Stakeholder & Vendor Leadership

• Representing MovePlan confidently and professionally with clients and on client sites
• Prioritizing on-site project activities, including in-person meetings, hosting office hours, and presentations where the space and project team allow for it
• Building trusted relationships with clients, stakeholders, project partners, and internal teams
• Preparing for and leading client, stakeholder, vendor, and internal project meetings
• Providing clear direction to vendors, consultants, and project partners and holding them accountable for agreed deliverables
• Creating and delivering stakeholder and employee communications that keep impacted populations informed, prepared, and engaged
• Delivering presentations confidently in virtual and in-person settings

Risk, Issues & Decision Management

• Proactively identifying and managing project risks, issues, actions, decisions, and dependencies
• Resolving project issues independently where appropriate, identifying solutions and driving actions through to completion
• Anticipating potential impacts to project delivery and taking appropriate action before they become critical
• Escalating issues with clear context, options, and recommended next steps when leadership or client decisions are required

Quality, Analysis & Project Controls

• Taking ownership of the accuracy, completeness, and quality of project data, documentation, analysis, reporting, and client deliverables
• Maintaining effective project controls and ensuring project information remains current and reliable
• Performing on-site space audits, inventories, and other project assessments as required
• Reviewing work critically before issue and ensuring outputs meet MovePlan and client expectations
• Applying constructive feedback and lessons learned independently across future deliverables, projects, and client interactions

MovePlan & Business Contribution

• Supporting business development through strong client relationships, networking, events, and proposal activity
• Identifying opportunities to provide additional value to existing clients and support the development of new accounts
• Sharing knowledge, lessons learned, and best practices with the wider MovePlan team
• Completing required internal project and administrative responsibilities
• Supporting on-site project activities, including occasional travel, weeknight, and weekend work when project delivery requires it.

What you’ll need

Project Delivery & Technical Capabilities

• 5+ years’ experience managing and leading projects, with demonstrated ownership of project outcomes from planning through delivery
• Ability to independently develop, drive, and complete project deliverables with limited oversight
• Experience managing project scope, schedules, budgets, risks, issues, actions, decisions, and dependencies
• Experience leading and coordinating project teams, stakeholders, vendors, consultants, and other external partners
• Strong problem-solving skills with the ability to identify issues, evaluate options, make informed decisions, and drive resolution
• Strong written, presentation, reporting, and stakeholder communication skills
• Strong organization, attention to detail, time management, and follow-through
• Ability to manage multiple projects, priorities, and deadlines simultaneously
• Proficiency in Microsoft Office, including Excel, PowerPoint, and Teams.

Leadership & Professional Capabilities

• Takes ownership and accountability for project outcomes, independently driving priorities and next steps
• Leads project teams, stakeholders, and vendors with confidence, providing clear direction and accountability
• Demonstrates initiative and sound judgment, resolving issues independently and escalating appropriately
• Proactively anticipates and manages risks, dependencies, and changing project needs
• Builds trusted relationships and collaborates effectively across client and cross-functional teams
• Communicates confidently and professionally, including when navigating challenging conversations or competing priorities
• Remains adaptable, organized, and composed in fast-paced or ambiguous environments
• Applies constructive feedback and lessons learned independently across future projects, deliverables, and client interactions
• Demonstrates self-awareness, accountability, and a commitment to continuous improvement
• Balances a positive, team-oriented approach with independent ownership of individual responsibilities.

Additional Experience We Value

• Workplace, relocation, change management, or occupancy project experience
• Consulting, professional services, corporate real estate, or facilities experience
• Experience managing complex, multi-stakeholder projects and third-party vendors
• Experience with stakeholder communications, engagement, workshops, or training
• Experience using project management, data, or workplace technology platforms
• Advanced Excel skills, including creating formulas, charts, and data analysis to support project reporting and decision-making
• Experience creating compelling presentation materials, with advanced PowerPoint or similar skills and the ability to tailor content for different stakeholder audiences
• Relevant Project Management, Change Management, or industry certification
• Active Change or Project Management certifications or similar
• Active membership within industry networking organizations.

Why MovePlan?

• We’ve spent 40 years supporting some of the world’s most recognized organizations — including Microsoft, Warner Bros Discovery, Citizens Bank, AstraZeneca and GSK — to deliver workplace change, relocation, and space optimization
• What makes us different is our people. We combine deep expertise with real insight into how people work, how teams behave, and what workplaces need to succeed now and in the future
• If you want a role where you’ll be trusted, stretched, supported, and able to grow — MovePlan is the place to do it.

Diversity & Inclusion

• We’re a boutique business with a global outlook. Our people come from many cultures and backgrounds, and we’re proud of that. We want everyone at MovePlan to feel welcome, included, and able to be themselves—every day.