Procurement Officer

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Job Overview/Summary: Working under the supervision of the Senior procurement officer based in Beirut with travel to IRC Lebanon program field sites as required, the Procurement Officer is a key position within Supply Chain and carries responsibility for the integrity of the IRC procurement system. Procurement Officer must be able to rapidly procure program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

Major Responsibilities:

Specific responsibilities include:

• Provide procurement services for IRC Lebanon as required

• Implement and / or maintain standard IRC Lebanon procurement policies and procedures and ensure that procurement is carried out in accordance to IRC Lebanon and donor-specific polices

• Attend procurement committee meetings.

• Coordinate with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

• Ensure that a transparent and responsive procurement process is implemented and maintained; generating bids analysis and Purchase Orders and Payment requests.

• Routinely communicate, coordinate and plan with the relevant requesting staff / programs regarding the order and delivery of supplies.

• Ensure that all supplies, services and equipment required are delivered in time.

• Establish and maintain ethical and professional working relationships with suppliers.

• Maintain supplier information for regularly purchased items and be informed of current local market conditions.

• Support and provide appropriate trainings for procurement and program staff as required.

• Advise the senior Procurement Manager of procurement-specific issues or improvements.

• Be a part of MSA/MPA procedure

• Anticipate in Market study process for Agreement extension

• Manage the sourcing strategy in procurement Team for all items & services

• Evaluate partners’ capabilities and provide capacity building if needed.

• Monitor partners’ procurement process.

• Provide assistance to the partner in implementing the support plan

• Review Procurement Initiation Form (request raised by requester via Integra, IRC ERP system)

• Process the Purchase Requests and prepare POs on Integra, IRC ERP system

• Update the partners tracker on weekly basis

• Produce routine purchase status reports for Senior procurement Manager, Programs and Finance.

• Work closely with the senior procurement officer on power BI trackers

• Update Donor requirements and follow up closing grants Requests (Purchase Initiation Form, purchase requests, and purchase orders).

• Working knowledge of construction and rehabilitation works (civil, architectural, MEP, finishing), including common materials, trades, and methods

• Familiarity with construction material specifications, standards, and quality requirements (e.g., cement grades, steel, piping, electrical components)

• Awareness of site logistics, delivery constraints, and lead times for construction materials and equipment
• Ability to review, prepare, and analyze Bills of Quantities (BOQs), including checking item descriptions, units, quantities, and rates
• Experience comparing contractor BOQ pricing against engineer’s estimates and market rates, and identifying unbalanced or abnormal pricing

Expected Deliverables:

• Generate and / or maintain an IRC Pre-qualified Vendor database

• Generate and / or maintain comprehensive price list for goods, services and equipment purchased by IRC

• Produce routine purchase status reports for Procurement Manager, Programs and Finance

• Update Donor requirement & follow up closing grants PRs

• Execute PRs in a timely manner and based on SOPs

• Update Procurement reports (assigned by PM)

• BOQs preparation

Personal Characteristics:

• Strong sense of personal integrity.

• Attention to detail.

• Ability to multi-task.

• Team spirit and problem-solving abilities.

Key Working Relationships:

Position Reports to: Senior Procurement Officer

Position directly supervises: N/A

Indirect Reporting:

Other Internal and/or external contacts:

Internal: Supply chain team, Finance Team, Programs team

External: Service providers, Suppliers, Partners

Job Requirements:

• Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail

• Ability to work as a member of a team is essential

• Must be computer literate, including Microsoft Word and Excel.

• INGO experience preferred

• Ability to communicate in English and write clear and concise reports in English strongly preferred

• Fluency in Arabic required

• Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous)

• Familiarity with major donors and local regulations / laws are advantageous

• Three years’ work experience in procurement and in construction in specific

• Competent in spoken and written English

• Good mathematical skills

Working Environment: The position will be based in Beirut with travel to Field Sites.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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