NexCore

Commercial HVAC services with multi-trade capability

Assistant Accounting Manager

Financial AccountingUpdated on Nov 14

Full-timeStoneham, MA, USA$115k - $130k /yrIn-person

About the Job

Requirements

A bachelor's degree in accounting, finance, or a related field is required.
At least five years of progressive accounting experience, including full-cycle accounts payable, accounts receivable, and month-end close, is required.
At least two years of experience supervising or leading accounting staff is required.
Hands-on experience with balance sheet reconciliations, bank reconciliations, and profit-and-loss variance analysis is required.
Working knowledge of generally accepted accounting principles is required.
Experience maintaining fixed asset, depreciation, and amortization schedules is required.
Experience supporting payroll processing and payroll reconciliations is required.
Experience with a cloud-based enterprise resource planning system and advanced Excel, including pivot tables, VLOOKUP/XLOOKUP, and reconciliations, is required.
The ability to manage daily, weekly, and monthly deadlines with attention to detail is required.
The role requires clear communication with executives, vendors, customers, and internal stakeholders.
Experience supporting annual external audits is required.

Responsibilities

Oversee two accounts receivable coordinators, one accounts payable coordinator, and one fleet manager/accounts payable coordinator.
Ensure purchase orders are reviewed and received in accounting software daily with accurate cost coding and values.
Ensure accounts payable is processed weekly with accurate accounting coding.
Ensure relevant vendor documentation is processed and stored centrally.
Ensure customer invoicing is processed daily.
Ensure accounts receivable balances are monitored weekly by relevant stakeholders.
Track cash collections and disbursements daily.
Ensure bank reconciliations are completed daily.
Ensure vehicles are maintained on time with up-to-date registrations and inspections.
Ensure payroll is processed accurately and on time, with relevant reconciliations completed.
Own the timely and accurate month-end close process with support from the VP of Finance.
Ensure balance sheet reconciliations are completed monthly.
Monitor and document profit-and-loss fluctuations.
Issue final reporting to the executive team.
Support the VP of Finance in gathering annual audit documentation.
Maintain fixed asset depreciation schedules and various amortization schedules.
Prepare other ad hoc reporting as needed.

Desired Qualifications

Experience in a construction, engineering, or field services environment, including job or cost coding on purchase orders, is preferred.
Familiarity with fleet management, including vehicle registrations, inspections, and maintenance tracking, is preferred.
Experience improving or documenting accounting processes and internal controls is preferred.
A CPA license or progress toward CPA licensure is preferred.

Since 1978, Accutemp Engineering has been providing commercial customers with HVAC service, construction, controls, and mechanical expertise from its Stoneham, Massachusetts operation. The team is focused on reliable execution, strong customer relationships, and practical solutions that improve building performance.

As a NexCore partner, Accutemp continues to grow while maintaining a strong local operating identity and a commitment to customer service, quality workmanship, continuous improvement, and investing in its people.

When you join Accutemp, you’ll have the opportunity to build a recurring commercial customer base, partner closely with experienced HVAC professionals, and be rewarded directly for the business you create.

Position Overview
The Assistant Accounting Manager leads the day-to-day accounting operations and supervises a team of four, including AR, AP, and fleet coordination staff. This role ensures that core financial processes, including purchasing, accounts payable, customer invoicing, collections, cash management, bank reconciliations, and payroll, are completed accurately and on schedule. Partnering closely with the VP of Finance, the Assistant Accounting Manager owns the month-end close process, including balance sheet reconciliations, P&L variance review, and final reporting to the Executive team. The role also supports the annual audit, maintains fixed asset and amortization schedules, oversees fleet compliance, and provides ad-hoc reporting to support business decisions.

Oversee accounting staff including 2x AR Coordinators, 1 AP Coordinator, 1 Fleet Manager/AP Coordinator
Responsible for ensuring the following functions are completed timely and accurately by team members:
Purchase Orders are being reviewed and received in accounting software daily with accurate cost coding and values
Accounts Payable processed weekly with accurate accounting coding
Relevant vendor documentation is processed and stored centrally
Customer invoicing processed daily
Accounts Receivable balances are monitored weekly by relevant stakeholders
Cash collections and disbursements are tracked daily
Bank reconciliations are completed daily
Vehicles are being maintained timely with up-to-date registrations and inspections
Ensure payroll is processed timely and accurately with relevant reconciliations completed
Responsible for timely and accurate month end close process with support from VP Finance
Balance Sheet reconciliations are completed monthly
P&L fluctuations are monitored and documented
Final reporting to be issued to Executive team
Support VP Finance in annual audit documentation gathering
Maintain fixed asset depreciation schedules, various amortization schedules
Prepare other ad-hoc reporting as needed

Bachelor’s degree in accounting, finance, or a related field
5+ years of progressive accounting experience, including full-cycle AP, AR, and month-end close
2+ years of experience supervising or leading accounting staff
Hands-on experience with balance sheet reconciliations, bank reconciliations, and P&L variance analysis
Working knowledge of GAAP
Experience maintaining fixed asset, depreciation, and amortization schedules
Experience supporting payroll processing and payroll reconciliations
Experience with cloud-based ERP system, and advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
Strong attention to detail with the ability to manage daily, weekly, and monthly deadlines
Clear communicator who can work with executives, vendors, customers, and internal stakeholders
Experience supporting annual external audits
Preferred experience in a construction, engineering, or field services environment, including job/cost coding on purchase orders
Familiarity with fleet management, including vehicle registrations, inspections, and maintenance tracking
Experience improving or documenting accounting processes and internal controls

Preferred: CPA or progress towards CPA Lic.

About the Company

NexCore

Commercial HVAC services with multi-trade capability

NexCore provides maintenance, repair, and replacement services for commercial HVAC systems. It also offers electrical, plumbing, construction, and building automation services, giving customers a single-source solution for facility maintenance and repairs. Its HVAC work involves servicing, diagnosing, and replacing components to keep heating, cooling, and ventilation systems running efficiently. The company differentiates itself by offering a broad set of related building trades—electrical, plumbing, construction, and building automation—under one roof, enabling coordinated, end-to-end facility upkeep rather than coordinating multiple vendors. Its goal is to simplify facility maintenance for clients by delivering comprehensive, integrated services that extend the life and performance of commercial buildings' core systems.

Company size: 1-10
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

Recently Posted Jobs

Explore more opportunities at NexCore

See more jobs