A high school diploma, GED, or suitable equivalent is required.
At least one year of work experience in a similar position is required.
Proficiency using computers, Microsoft Word, and Microsoft Excel is required.
Proficiency using photocopy and facsimile machines is required.
The ability to maintain confidentiality of information is required.
Excellent verbal and written communication skills are required.
Responsibilities
Collect documentation from various sources.
Assess, organize, and code documentation chronologically, numerically, alphabetically, and by subject matter.
Create and update files and file documentation in appropriate files.
Destroy outdated files following protocol or move them to inactive storage.
Scan files regularly to verify their positions and search for missing records.
Retrieve records on request and forward them to relevant parties.
Make copies of and deliver records.
Execute authorized changes to the filing system.
Assist with phone inquiries.
Receive and forward mail and courier packages.
Desired Qualifications
Focused, organized, and thorough approach to the work.
Job Description
We are looking to hire a conscientious Remote File Clerk to ensure our organization's records are correctly sequenced and filed, and to capture tracking information in electronic databases. The Remote File Clerk gathers documentation from internal departments, and codes material chronologically, numerically, alphabetically, and by subject matter. You will store hard copies of documents such invoices, receipts and forms, and create new files. You will retrieve information on request, ensure records are returned to appropriate locations, and request records from other external locations.
To ensure success you should have proficient understanding of the importance of accurate filling, and maintain an accurate record-keeping system. Preferred candidates are focused, organized and thorough.
Remote File Clerk Responsibilities:
Collecting documentation from various sources.
Assessing, organizing and coding documentation.
Creating and updating files, and filing documentation in appropriate files.
Destroying outdated files following protocol, or moving these to inactive storage.
Scanning files regularly to ensure their correct positions and to search for missing records.
Retrieving records on request and forwarding these to relevant parties.
Making copies of and delivering records.
Executing authorized changes to filing system.
Assisting with phone inquiries.
Receiving and forwarding mail and courier packages.
Qualifications
High school diploma, GED, or suitable equivalent.
1+ years work experience in similar position.
Proficient with using computers, and MS Office Word and Excel.
Proficient with using photocopy and facsimile machines.
Excellent verbal and written communication skills.
Ability to maintain confidentiality of information.
Outstanding communication skills, both verbal and written.
Additional Information
All your information will be kept confidential according to EEO guidelines.